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Citizen Charter

Citizen’s Charter of Department of Posts 

Ministry of Communications and Information Technology, Government of India

A declaration of its service commitment to the customers

http://www.indiapost.gov.in/

 

Our Vision                           

 India Post’s products and services will be the customer’s first choice. 

Mission                     

 

·         To sustain its position as the largest postal network in the world touching the lives of every citizen in the country. 

·         Ensuring customer satisfaction by providing services with speed, reliability and on value-for-money basis. 

·         To ensure that the employees serve its customers with a human touch. 

·         To continue to deliver social security services and to enable last mile connectivity as a Government of India platform

 

Our Customers/ Clients

 

  • We serve all residents of India and we are the main service provider for rural citizens for mails and financial services 
  •  Public Institutions , private businesses and media, 
  • Government organizations, 
  • Other postal administrations, 
  • Philatelists

 


Our Services -    http://www.indiapost.gov.in/

 

  • Mails Counter Services-

  • Letters, postcards, Inland letter cards, book packets, value payable post, parcels, Flat
  Rate Box, Logistics Post, ePost, etc.
  • Registration and insurance of postal articles and parcels covered by such facility.

 

  • Premium mail services like Speed Post, Business Post, Direct Post, Bill Mail Service, and Logistics
  Posts etc.

 

  • Delivery services are provided by the designated delivery post offices and Branch Office s.

 

  • Financial Services :
  • Money Transfer – Money Order, Instant money order, MO Videsh, Indian Postal Order, etc.

 

  • Post Office Savings Bank- Small Savings Schemes and Savings Certificates.

 

  •  Postal Life Insurance and Rural Postal Life Insurance.

 

  • Philately
  • Promotion of philately,
  • Issue of definitive postage stamps.
  • Issue of commemorative and special postage stamps
  • Delivery through Philatelic Bureau and counters as well as through ePost Office. 
  • Counter Services :
  • Counter services are provided from post offices (Departmental and Branch Offices), 
   Mail Offices or any other outlet designated for the purpose. These include : 
  •  Sale of postage stamps and postal stationery etc. 
  •  Booking of registered, insured, Speed Post, and other mail articles etc. 
  • Booking of money orders, various transactions relating to Post Office Savings and 
  Postal Life Insurance (PLI)/Rural Postal Life Insurance (RPLI) etc. 
  • ePost Office for anytime anywhere transaction related to instant money order, electronic money order, PLI Premium and philately products.  http://www.epostoffice.gov.in/.

Service Standards of services provided by the Department of Posts (DOP)


S.No.

Services/Transaction

Success Indicators

 

Service Standards

Unit

A

Service Standards of various services for Departmental Post Offices

1

Mails

Time from posting / booking to delivery

 

· Excludes day of posting for articles booked after cut-off time, holidays & Sundays

· Excludes adverse effect of curfew, bandh, strike, cancellation of means of transport or off-loading /non-carriage of mails by carriers due to reasons beyond the control of the Deptt of Posts (DOP)

·  Standards apply to articles conforming toGazette notification no: 486, dated 23.09.2013, and bearing correct address & Pin code

Unit in Days /Minutes etc.

1.1

Delivery of First Class Mail & Registered Letter

Local *

2

 

 

Days

Between Metro cities (Delhi, Mumbai, Kolkata, Chennai, Hyderabad and Bengaluru)

2 - 4

Same state

2 - 6

State Capital to State Capital

3 - 5

Rest of the country

5 - 6

1.2

Delivery of Express Parcel

Local*

2

Days

Metro - Metro

2 – 3

State Capital to State Capital

2 - 4

Same State

2 - 4

Rest of the country

5 - 6

1.3

Delivery of Business Parcel & Second Class Mail

Local*

3

 

 

Days

Between Metro cities (Delhi, Mumbai, Kolkata, Chennai, Hyderabad and Bengaluru)

4 - 5

State Capital to State Capital

4 - 6

Same State

3 - 6

Rest of the country

6 - 7

1.4

Delivery of Speed Post articles

Local*

1 – 2

 

 

Days

Metro - Metro

1 - 3

State Capital to State Capital

1 - 4

Same State

1 - 4

Rest of the country

4 - 5

For All Categories of Mail the Delivery in Branch Offices will take one additional Day.

 

                 *Local shall mean:

 

          a.     Articles booked and to be delivered within identified PIN codes-for Metro Cities.

          b.     Articles booked and to be delivered within Municipality limit-for cities other than Metro cities.

c.     Articles booked and to be delivered within the same PIN code delivery jurisdiction- for Small Towns (Kasbas) or Mufussil areas having no defined town delivery area

1.5

 

International EMS articles  - All International Mail articles are subject to customs examination.  Period for customs examination/ detention is not included in the service standards. These are “End to End” delivery standards. (For Outbound Articles)

Group ‘A’: United Kingdom

2-6

Days

Group ‘B’: Hong Kong, Singapore, Taiwan, Thailand

 

3-6

Group ‘C’: Afghanistan, Bangladesh, Bhutan, Maldives,

Nepal, Pakistan, Sri Lanka (SAARC);

Brunei Darussalam, Cambodia, Indonesia, Japan, Malaysia,

Philippines, South Korea, Vietnam

3-7

Group ‘D’: USA

4-7

Group ‘E’: Austria, Belgium, Denmark, France, Germany,

Iceland, Ireland, Italy, Luxembourg, Netherlands, Norway,

Portugal, Spain, Sweden, Switzerland (Western Europe

except UK);

Bahrain, Kuwait, Oman, Qatar, Saudi Arabia, UAE , Yemen

(Gulf)

4-8

Group ‘F’: Australia, Fiji, Nauru, New Zealand, Papua New

Guinea (Oceania);

China, Macao, Mongolia;

Iran, Iraq, Israel, Jordan, Turkey (Middle-east)

4-9

Group ‘G’: Argentina, Barbados, Bermuda, Canada, Cayman

Islands, Cuba, El Salvador, Guyana, Mexico and Panama

(Caribbean, North America excluding USA and South

America);

Belarus, Bulgaria, Cyprus, Estonia, Georgia, Greece, Hungary,

Latvia, Poland, Romania, Russia, Ukraine (Eastern Europe

 

5-9

Group ‘H’: Botswana, Cape Verde, Democratic Republic of

Congo, Egypt, Eritrea, Ethiopia, Ghana, Kenya, Malawi,

Mauritius, Morocco, Namibia, Niger, Nigeria, Rwanda,

Senegal, South Africa, Sudan, Tanzania, Tunisia, Uganda

(Africa)

6-9

2

Financial Services –

 

Money Remittance

Time from booking to transfer / payment

 

Unit in Days /Minutes etc

2.1

Instant Money Order–payment on same day.

(service available at specified offices)

Booking to transfer to payee post office

13

Minutes

Payment on production of code and ID by receiver at the destination post office

18

Minutes

2.2

Delivery of Money Order

 

Local* and between Metro Cities**

* Local – within Municipal City limits

** Metro- Delhi, Mumbai, Kolkata, Chennai,      Hyderabad and Bengaluru.

 

2

Working

Days

Rest of India

4

2.3

International Money Transfer Service(Payments of instant Inward remittances received through Money Transfer operators like Western Union / Money Gram) (Service available at specified offices)

 

Payment on production of code and KYC documents, as per risk categorization, by receiver at the destination post office subject to availability of internet connectivity and sufficient cash.

15

Minutes

2.4

Mobile Money Transfer Service-Payment on the same day (Facility available in MMTS covered Post Offices Sender and receiver both require working mobile connections). Prerequisites and technical conditions are available at the website of India Post.

 

 

Registration of details by PO in the mobile application as mentioned by the remitter in the Cash-in Form.

5

Minutes

Payment on production of secret code and confirmation SMS by receiver at the destination post office.

5

Minutes

3

Post Office Savings Bank (The standards apply to non CBS Post Offices only)

 

Opening of account, closing of account, withdrawal and deposit.

Please see Counter Services.

3.1

Transfer of Accounts(Please collect receipt issued at the time of acceptance of request)

Time taken for opening of account at the post office where transfer is sought

-    When request is for transfer of accounts within the same Head Post Office

 

1

Day

When request is for transfer of accounts within post offices which are under different Head Post Offices.

7

Days

When request is made at the transferee post office

20

3.2

Settlement of customer requests for :

-     Deceased claims,

-          Issue of Duplicate Passbook,

-          Interest posting   (in office other than Head Post Office)

 

Time taken for settlement starting from the time of receipt of completed documents.

7

 

 

Days

3.3

Discharge of SavingsCertificates at post office other than the office of purchase

Time taken from the receipt of application for discharge of certificates at the post office.

30

Days

3.4

Transfer of Savings Certificate

Time taken from the receipt of application for transfer at the post office.

30

Days

3.5

Issue of Duplicate Certificate

 

 

Time taken from the receipt of application along with required documents :

-          at the post office of issue of the

-          Certificate.

30

 

Days

Involving Investigation

90

Days

3.1

Post Office Savings Bank (The standards apply to CBS Post Offices only)

3.1.1

Transfer of Accounts(Please collect receipt issued at the time of acceptance of request.)

Time taken for opening of account at the post office where transfer is sought

-    When request is for transfer of accounts presented at any  Head Post Office 

 

 

 

1

Working Days (Same Day)

- When request is for transfer of accounts presented at any SO

(Due to physical movement of application and KYC documents from SO to its HO and vice versa)

7

 

Settlement of customer requests for : Deceased claims

Time starting from the time of receipt of completed documents

With Nomination or Legal Evidence

If presented at HO or SO (except time scale SO)

1

Working Days

If presented at time scale SO

7

Working Days

Without Nomination

If presented at HO or SO and within powers of HO or SO

1

Working Days

If beyond powers of HO or SO and within powers of Divisional Heads

7

Working Days

If beyond powers of Divisional Office

10

Working Days

Issue of Duplicate Passbook

When presented at HO

1

Working Days

When presented at any SO(due to physical movement of application from SO to its HO and vice versa)

7

Working Days

3.1.2

Interest Posting

 

1

Working Days(Same Day)

 

 

3.1.3

Discharge of Saving Certificates at post office other than the office of purchase

When presented at HO

 

1

Working Days

When presented at SO (due to physical movement of application from SO to its HO and vice versa)

7

Working Days

3.1.4

Transfer of Certificates Time taken from the receipt of application for transfer at the post office

When presented at HO

1

Working Days(Same Day)

When presented at SO (due to physical movement of application from SO to its HO and vice versa)

7

Working Days

3.1.5

Issue of Duplicate Certificate

Time taken from the receipt of application along with required documents :

-          At the post office of issue of the certificate

(No change in procedure after introduction of CBS)

30

Days

4

Postal Life Insurance and Rural Postal Life Insurance

4.1

·         Acceptance Letter

·         Issue of Policy Bond

 

Time taken from the receipt of completed documents

 

15

 

 

Days

 

 

 

 

4.2

Settlement on  Maturity of policy 

 

Time taken from the receipt of completed documents

 

30

4.3

Settlement of PLI/RPLI death claims

With nomination

 

30

Without nomination – (time taken after production of required documents.)

30

Involving investigation

90

4.4

Transfer of policyfrom one Circle to another

Time taken from the receipt of completed documents

10

Days

4.5

Paid up Value of policy

Time taken for settlement on receipt of request

30

Days

4.6

·         Revival of policy

·         Conversion of policy

Time taken from receipt of request

15

Days

 

4.7

Settlement of following customer requests :

-          Loan against policies,

-          Change of address,

-          Change of nomination,

-          Assignment of policy,

-          Issue of duplicate policy bond

 

Time taken for settlement on receipt of request

10

5.

Franking Machine

5.1

To issue license for Franking Machines

Time taken for grant of license on receipt of request

7

5.2

To renew license for Franking Machines

Time taken for grant of license on receipt of request

3

6

Counter Services

6.1

Sale of Stamps and Stationary

Transaction time at the counter

(excluding waiting time in queue)

2

Minutes

 

6.2

Booking of articles Registered, Speed Post, Value Payable,Express Parcel, e-post, Insured Money Order, eMO, Premia collection for PLI/RPLI, sale of forms and bill collection.

Transaction time at the counter

(excluding waiting time in queue)

 

3

6.3

Philately services are available at Philately Bureaux / counters in limited post offices

Sale of Commemorative postage stamps

2

Minutes

Sale of First day covers/brochures/special covers

2

Sale of other philatelic Ancillaries

2

Issue of First day cancellation

5

Supply of Philately products in respect of online orders received from e-post offices/e-commerce companies

1

Days Dispatch Time

Opening of Philately Deposit Account at Philately Bureaux

30

Minutes

Accepting Philately Deposit application in Philatelic counter and Pos other than Philately

5

Issue of My stamp at Philately Bureaux

30

6.4

Savings Bank and Savings Certificate Transactions - Deposit, Withdrawals, updation of pass book

 

Transaction time at the counter

(excluding waiting time in queue)

 

5

 

Minutes

 

6.5

Savings Bank and Savings Certificate Transactions -Opening of Account, Closure of Accounts, Issuance of Certificates, Discharge of Certificate

 

Transaction time at the counter

(excluding waiting time in queue)

5

7

Service Standards of various services for Branch Office

 

 

Transactions for which the Branch Office  is authorized

 

7.1

-    Sale of Stamps and stationery

Transaction Time at Branch Office

3

Minutes

7.2

 

Miscellaneous  Services

-    Booking of Registered Articles,

-    Booking of Money Orders,

-    Collection and Payment of PLI premia,

-    Post Office Savings Bank Deposit ,

-    Post Office Savings Bank Withdrawals up to Rs. 5000/-, etc.

 

Transaction Time at Branch Office

10

Minutes

8

Transaction which are required to be authorized / routed through the  Account Office

8.1

-    Transaction which are required to be authorized / routed through the  Account Office e.g. :

-    Withdrawals above Rs. 5000/-,

 

-    Post Office Savings Bank Accounts opening and closing,

-    Post Office Savings Bank maturity claims, discharge of certificates

-    Maturity claims of Postal Life Insurance and Rural Postal Life Insurance policies, etc.

Completion or settlement of the transaction.

(Includes processing time at the Account office.)

 

Add 5 days to each of the corresponding service standards for Departmental Post Offices.

 

 

+ 6 days in addition to the relevant service standards declared for authorized Branch Office s.

Days

9

Service Standards of Public Grievance Redress

9.1

Issue of Acknowledgement of complaint.

(Instantaneous in case of web registration)

Time from lodging of complaint

-          at Customer Care Centre

1

Day

Time from lodging of complaint

By post or other means

3

Days

9.2

Settlement of Complaints

Time from lodging of complaint

 

60

 

Days

 

9.3

Settlement of complaint in cases requiring investigation

Time from lodging of complaint

 

90

D

Miscellaneous

D.1

Expectations from Service Recipients

1.

Mails

1.1

·         Address of addressee and sender should contain House Number, Name of Street, City, District, State and Pin Code.

·         Name of village of addressee and the name of the delivery Branch Office  of the addressee.

·         Phone number of the sender and addressee (optional).

1.2

To conform to packing, size and content requirements for registered and Insured articles and parcels. http://www.indiapost.gov.in/MailProhibitions.html

1.3

To comply with instructions for articles prohibited by Post.http://www.indiapost.gov.in/MailProhibitions.html

1.4

To affix correct amount of postage on mail articles.

1.5

To provide Mail Box on the ground floor for each address in the multi storied building.

1.6

To notify the delivery post office of the change of address and provide the forwarding address.

1.7

To give proper authorization to his/her representative for receiving delivery of registered , insured, money orders and Speed Post etc. in his/her absence.

2

Money Order/Mails Services

2.1

To cooperate by producing ID on demand by Postmen or at the counter.

2.2

To insist on obtaining receipts for articles and money orders booked.

3

Savings Bank / Cash Certificate Services

3.1

To provide Know Your Customer (KYC) documents as prescribed.

3.2

To check the Agency Number, Authorization and validity of the Small Savings and Postal Life Insurance Agents and Rural Postal Life Insurance Agents before carrying out any transactions with them.

3.3

To keep pass book updated and secure. Obtain receipt if passbook is handed over to the post office. Check that the last balance in the Pass Book matches with that written in the receipt.

3.4

To make nominations for all Post Office Savings Bank Accounts, Savings Certificates, Postal Life Insurance and Rural Postal Life Insurance.

4

Financial Services

4.1

Not to disclose the code number/Secret code of instant money order, MO Videsh and Mobile Money Remittance Service communicated by the Post Office to any person other than the recipient/s. 

4.2

To bring the officially valid ID for iMO payments.

4.3

While availing of the Mobile Money Remittance Service, production of secret code (as communicated by sender) and confirmation SMS (as sent by PO to the receiver) at the destination post office by the receiver.

5

Savings Bank / Cash Certificate/Postal Life Insurance Services

5.1

To collect receipt when handing over requests for transfer or deceased claim cases.

6

General / Public Grievance Redress Services

6.1

To lodge a complaint within 60 days of the transaction/availing of a service, relating to any deficiency in service.


D.2

Grievance Redress Mechanism (GRM) in the Department of Posts

1

When to lodge the complaints

Complaints are to be lodged within 60 days of the transaction / availing of a service.

Complaints like claims and customer requests for Post Office Savings Bank , Savings Certificate , Postal Life Insurance and Rural Postal Life Insurance are to be lodged after the number of days in the prescribed service standard is over.

2

Where to lodge the Complaints

 

Complaints and Suggestion Book for complaints pertaining to services in the post office in particular or for giving suggestions for improvement. Complaints and Suggestion Book is available in all post offices and is required to be given to customer when demanded.

-          Complaints relating to any deficiency in service can be lodged :

o   Online at ccc.cept.gov.in/ComplaintRegistration.aspx  or pgportal.gov.in/

 

o   By hand or by Post at :

§  any of the 17,624 Sevottam Compliant Customer Care Centers in the country

§  Post Office where transaction took place,

§  Office of Senior Superintendent of Post Offices/ Superintendent of Posts Offices.

§  At any Post Office.

§  For Value Payable articles complaints are to be lodged at the office of booking.

     ( Some cases will involve payment of charges)

o   Complaints for PLI /RPLI can be handed or posted to the Deputy Divisional Manager (PLI/RPLI) stationed at each Circle Office headquarters and Development Officer (PLI).

3

How to lodge complaints

-       Online complaints require filling up of the forms to capture all the details.

-       In other cases complete information needs to be given with reference to the transaction, service failure and proof of transaction.

4

Acknowledgement of Complaints

-    Complaints lodged on the web will be acknowledged instantaneously.

-    Complaints handed in person at the Customer Care Centre will be acknowledged at the time of handing.

-    In other cases acknowledgement will be sent in 3 days.

5

Time for redress

-    60 days (if delay is expected an interim reply within 60 days to follow indicating the reason for delay and additional time  required for redress)

-    Complaints requiring investigations (Interim reply may be given) - 90 days.

6

Escalation of complaints not redressed within stipulated time

-    In case the complaint is not redressed in time or to the satisfaction of the customer the complaint may be taken up with the Postmaster General of the Region or the Chief Postmaster General of the Circle.

7

Nodal officers for handling grievances at HQ level.

DDG (PG), Department of Posts, Dak Bhavan, New Delhi. 110001 (other than PLI). ddgpgq@indiapost.gov.in   

Ms. Meera Tshering, General Manager (Business & Investments), Directorate of Postal Life Insurance, Chanakyapuri Post Office Complex, New Delhi—110023. (For complaints relating to PLI/RPLI)  gmo.pli@indiapost.gov.in













































































List of Responsibility Centers 

Department of Posts (DOP) does not have responsibility Centers i.e. Boards, Trusts or PSUs. This has been reflected in the Results Framework Document (RFD) of the DOP.

Date of next Review

 The Citizen‘s charter is revised on 04.07.2016. The next review is due in February, 2017