Sl.No.

EXTENT OF FINANCIAL POWERS DELEGATED

RULES, ORDERS, AUTHORITY, RESTRICTIONS OR SCALES TO WHICH THE EXPENDITURE SHALL BE INCURRED

(1)

(2)

(3)

(4)

1.

(a)

(b)

(c)

Permanent Posts

Group ‘C’ & ‘D’

Temporary Posts

Group ‘C’ and ‘D’ for any specified period

Employment of Extra Departmental. Agents

Full Powers subject to the restrictions indicated in column 4

Full Powers subject to the restrictions indicated in column 4

Full Powers subject to the restrictions indicated in column 4

Detailed instructions are contained in Rule 11 and schedule II of DFPRS.

Note; At present there is ban on creation of posts vide Ministry of Finance ( Deptt. of Expenditure) OM No. 7(1)-E. (Coord)/84 dated 20-06-1984 and O.M. No.7(7)-E. (Coord)/93 dated 03-05-1993.

Detailed instructions are contained in Rule 11 and schedule III of DFPRS.

Note; At present there is ban on creation of posts vide Ministry of Finance ( Deptt. of Expenditure) OM No. 7(1)-E. (Coord)/84 dated 20-06-1984 and O.M. No.7(7)-E. (Coord)/93 dated 03-05-1993.

May employ ED Agents of various categories in accordance with the provision contained and on the terms set forth in Chapter XL of Manual of Appointment and Allowances. (4th Edition)

Note; At present there is ban on creation of posts vide Ministry of Finance ( Deptt. of Expenditure) OM No. 7(1)-E. (Coord)/84 dated 20-06-1984 and O.M. No.7(7)-E. (Coord)/93 dated 03-05-1993.

2.

(a)

Ad-hoc Payment of arrears of Pay and Allowances

Payment of Pay and Allowances claimed on behalf of deceased

Rs.10, 000/-

Full powers

May sanction ad-hoc payment not exceeding Rs. 10000/- of arrears of pay and allowances where pay fixation was duly verified by the Accounts Officer concerned but the arrear claims arising there from cannot be verified by the Circle Accounts Office due to destruction of records. The exercise of this power is subject to the provisions of Rule –28 of P&T FHB vol. I. Claims of arrear s exceeding Rs. 10000/- will be referred to the Directorate (Rule 83 of GFR & Rule 28 of FHB Vol.I)

Note: Heads of Circles are competent to authorize investigation of claims for arrears of pay and allowances which are more than six years old and in respect of which the connected records are not available in Circle Accounts Office up to Rs. 10,000/-.

(DGP &T No. 15-53/80-PAP dt. 22-1-82)

Subject to the provisions of Rules 233 & 235 of FHB Vol. I (DGP & T 18-8/69-CI dt.3.8.70)

3

(a)

(b)

Honorarium and Rewards-

Honorarium per individual per annum

Sl.No.3(B)(1) to (6) and (c) of old schedule of financial powers not included in this schedule as the same shall be regulated in accordance with the rates fixed by the Directorate fro time to time and some of these items shall be covered under non recurring contingent financial powers of the Head of Department and Head of the Circles.

Cash award to Postal Employees – In any one case for display of exceptional courage and devotion to duty in saving or protecting Govt. property in Civil disturbances or in face of enemy action.

Rs.4000/-

Rs.5000/-

Item No.19 (b) of Appendix 3 of FRs read with FR 6. Grant of honorarium shall be regulated as per provisions contained in FRs 46(b).

Note-I; Honorarium should not be granted in respect of items of works indicated in Department of Personnel & Training O.M. No.17011/3/97-Estt.(Allowance) dt.17-7-98

Note-2; The rate of honorarium for setting question papers, valuing answer papers and payment to supervisors, invigilators for various departmental examinations will be governed by the orders issued from time the Directorate from time to time and scale laid down in Appendix 27 of P&T Manual Vol. IV

Item No. 18 of Schedule –V of DFPRs 1978

©

In any one case for display of exceptional courage and devotion to duty in saving or protecting Govt. property in circumstances other than those mentioned at (i) above or detection of frauds.

In circumstances other than those mentioned above or detection of fraud

Rs.5000/-

Item No. 18 of Schedule –V of DFPRs 1978

(d)

In any one case to ED Agents for display of Outstanding coverage and devotion to duty in protecting Government property during Civil disturbances or in the face of enemy action.

( Cases of death or injury due to enemy action will not be considered under these orders)

Rs.2000/-

Item No. 18 of Schedule –V of DFPRs 1978

(e)

Rewards to persons not in Government service

(i)For furnishing information leading to the detection and conviction of offenders in criminal cases.

(ii) In any individual case to both official and non-official informer for specially good work in particular case of detection and prosecution in connection with anticipatory activities.

Rs.1000/-

Rs.1000/-

Item No. 18 of Schedule –V of DFPRs 1978

Item No. 18 of Schedule –V of DFPRs 1978

4

(a)

Advances:

Permanent Advance

Full Power

To be regulated in accordance with Rule –90 of General Financial Rules read with Rules 342 and 343 of FHB- Vol. I

(b)

Motor Car Advance

Full Power

Shall be sanctioned subject to the conditions laid down in Rules 191 to 207 of GFRs and other conditions laid down in Chapter-XIII of FHB Vol .I. The quantum of advance however shall be regulated as per Rule 199 of GFRs as well as orders issued from time to time.

(c)

Personal Computer Advance

Full Power

Shall be sanctioned subject to the conditions laid down in Rules 199(5) of GFRs and other conditions laid down in Chapter-XIII of FHB Vol .I. The quantum of advance however shall be regulated as per Rule 199 of GFRs as well as orders issued from time to time.

(d)

Motorcycle /Scooter/Moped

Full Power

Shall be sanctioned subject to the conditions laid in Rule 211 of GFRs.

(e)

House Building Advance

Full Power

Shall be regulated with reference to the orders issued from time to time by the Ministry of Urban Affairs and Employment read with GFR 269

(f)

Advance Payment to the University or Educational Authorities for conducting recruitment Examination.

Full Powers to the extent of the amount likely to be incurred subject to adjustment in the final bill at the close of examination.

D.G. (P) O.M. No. 6-14/87-Fin. Coord. (Vol. V) dated 26-3-2001

(g)

Other allowances – May sanction other allowances and advances as laid down in Rules-323, 324, 392, 393, 409, 410, 412 and 418 (2) of Financial Hand Book Vol.I (2nd Edition)

To the extent as prescribed by the department from time to time.

Rules-323, 324, 392, 393, 409, 410, 412 and 418 (2) of Financial Hand Book Vol.I (2nd Edition)

(h)

Advance to T.B. patients

To be regulated as per Medical Attendance Rules and orders issued from time to time.

(i)

Advance for supply of Stores.

90% of total value of supply or Rs.one Lakh whichever is less.

(G.O.I. Decision No.$ below G.F.R. 258(2)

5.

For hiring a conveyance

Full Powers when no travelling allowance is admissible under SR-89 read with item No.3 of Annex. to Sch.V of DFPR.

Item No. 3 of Annexure to schedule- V of DFPRs.

6.

Traveling Allowance

May sanction the grant of traveling allowance as for a journey on tour but without any halting allowance, to a Govt. servant who is required to make a journey to a hospital to appear before a Medical Board for the grant of a temporary commission in the A.P.S.

Full Powers

D.G. (P) O.M. No. 6-14/*7-Fin. Coord (Vol. V) dated 26-3-2001

7.

Contingent Expenditure (Recurring)

(a)

May sanction items of recurring contingent expenditure on any item for which no scale or limit to his power of sanction is prescribed elsewhere.

Up to Rs.20, 000/-per month in each case (For HAG), and

Up to Rs.10, 000/-per month in each case (For SAG)

Revised vide DOP No. 6-1/2005-FC (Posts) dt. 29-7-05

Rule 13(2) and Schedule- V of DFPRs.

(b)

May also sanction the following classes of recurring contingent charges

(i) Municipal and other rates and taxes

Full powers

Sl. No. II of annexure V of DFPRs

(ii) Property Tax to the Municipalities/Panchayat/Local Boards in respect of rented buildings where owners of building fail to pay the same; the amount so paid will be recovered by the Deptt. in full from the future rents payable to the owner.

Full powers

Conditions.

(i) The recovery should commence from the rent bill for the month following one in which the tax is paid to the municipalities etc.

(ii) This power will be exercised only in respect of the buildings for which leases in the prescribed form Genl.8 have been executed by the Deptt. with the owners.

(iii) Stationery Allowance to ED Staff.

(a) May sanction a stationery allowance per month for each extra Deptt. Branch Office and Extra Deptt. Sub Office for meeting the cost of articles of stationery except carbon paper and sealing wax required for the use of those offices. EDBOSO for meeting the cost of articles of stationery except Carbon Paper & sealing wax required for office use.

Full Powers as authorized by the Directorate from time to time.

Rule 341B of P&T Manual Vol. II

(b) May also sanction a stationery allowance to the EDDA

Full Powers as authorized by the Directorate from time to time.

Rule 341B of P&T Manual Vol. II

(iv) Fixed stationery charges

Fixed Stationery Charges for any post office and for the office of the Superintendent of Post Offices with in the maximum admissible under the departmental formula for determination of such charges. other then EDBO/SO.

Note: Fixed Stationery Charges are not admissible for an officer in charge of ED Sub or Branch post office (DGP&T No. 315-Est.6/3 of 16.12.81

Full Powers as authorized by the Directorate from time to time.

Rule 341-A and 341-AA of P&T Manual Vol. II

(v) Fixed Contingent allowance.

May sanction fixed Contingent allowance for Record offices and Divisional Offices

Full Powers as authorized by the Directorate from time to time

DG (P) OM No. 6-14/87-Fin. Coord. (Vol.V) dated 26.03.2001

(vi) Renting of accommodation

May sanction renting of accommodation required for public purposes within the limits prescribed below:-

For Office:-

(a) Administrative and Operative Offices including P&T Dispensary, PSD, CSD, Inspection Room/rest houses etc.

Classes of Cities:-

A-I

A

B-I

B2

Others

1,00.000/-p.m.

50,000/- p.m

40,000/-p.m.

30,000/-p.m.

20,000/-p.m.

Rule 13(2) and item no. 16 of annexure to schedule V of DFPRs

Note: Whenever the accommodation is hired, it has to be ensured that accommodation is as per approved schedule of accommodation and approved scale. Besides, whenever the accommodation is hired, it should be ensured that certificate of reasonableness of rent is obtained from Postal Civil Wing/Rent Control Authority, as the case may.

(b) For Office-cum-Residence:

Classes of Cities:

A-I

A

B-I

B2

Others

Rs.25,000/-P.M.

Rs.20,000/-P.M.

Rs.15,000/-P.M.

Rs.10,000/-P.M.

Rs.8,000/-P.M.

Rule 13(2) and item no. 16 of annexure to schedule V of DFPRs

1. (a) No accommodation may be hired under these powers at Delhi, Mumbai, Chennai, Shimla and Kolkatta for any office which is entitled to general pool accommodation provided in these places by the Ministry of Urban Development.

(c) For residential & other purposes:

Classes of Cities

A-I

A

B-I

B2

Others

Rs.7,000/- P.M.

Rs.5,000/- P.M.

Rs.4,000/- P.M.

Rs.3,000/- P.M.

Rs.1,000/- P.M.

(b) Where the Central Public Works Department operates, it shall invariably be consulted and required to give a certificate of non availability of Govt. Accommodation within a reasonable time consistent with the urgent needs of the public service and also as to the reasonableness of the rent.

2. Private accommodation should normally be hired for office purposes only. Where, however, such accommodation of the proper scale and according to requirements of office concerned is not available or, where special circumstances exist, accommodation may be hired for office-cum-residence, residence or other purposes. Where the accommodation is hired for office cum residence purposes, the residential portion shall be allotted to a specific post and thereafter, it shall be incumbent on the Govt. servant holding the post to occupy the residential portion until alternative accommodation is secured for office also vide Supplementary Rules 311, 312. Only such accommodation as is surplus of the office requirements may be set apart as residential accommodation and allotting it to any post, it should be ensured that the residential accommodation is not excess of what is appropriate to the status of the incumbent of the post according to the prescribed standard subject to a variation up to 5 per cent.

3. The standard Licence Fee for the residential portion of the accommodation as per instructions issued by Govt. from time to time may be recovered.

4. Accommodation shall not be hired for a period exceeding five years at a time. However, the Heads of Circles/HOD are competent to acquire lands on lease subject to the following conditions:

(i) The lands shall be taken on lease only from the Central/State Govt. or autonomous corporations

/bodies under the Central and state Governments.

(ii) In case where initial lease premium and annual lease,

rent is required to be paid, the sum of initial premium and the lease rental for the entire period of lease should not exceed the financial powers of the Head of the Circle for out-right purchase of lands, as prescribed from time to time.

(iii) In case where only annual lease rental is required to be paid, the annual lease rental should not exceed the powers of the Heads of the Circles for renting of accommodation for various purposes as prescribed from time to time.

(iv) The lease terms are very closely scrutinized by the Heads of the Circles for safeguarding the interest of the department. It should be ensured that there is no ambiguity on the lease terms.

(v) The lease should be for the maximum permissible period with a provision for renewal clause as far as possible. These powers shall be utilized subject to the observances of all other usual formalities and procedures regarding acquisition of lands.

5. These powers will be further subject to the assessment of rent by the appropriate Departmental Committee (FRAC).

Note: - Renting of accommodation includes renting of land also. The monetary limit for exercising of the above said powers will depend on the purpose for which land is hired, i.e. for office cum residence or residence.

Remarks: The accommodation of the categories mentioned at items 2-6 below should be regarded as office accommodation. So for as renting of garage is concerned the power to be exercised should be determined by their location, whether as part of office or part of residence. In regard to open land also the same powers for renting building according to the use to which the land is intended to be put to.

!. Garages.

2. Store God owns

3. Inspection Room.

4. Inspection Quarters

5. Canteens, Recreating rooms, Dining halls, Dormitories, Libraries, Reading rooms etc.

6. Training classes.

7.Open ground for any authorized purpose

(D.G. (P) O.M. No. 6-14/87-Fin. Coord. (Vol. V) dated 26-3-2001

(vii)

Renting of residential accommodation for the P&T Staff in the Project Areas/New township.

May sanction renting of accommodation for the Postal staff stationed in these areas from Project authorities/Railways/State Govt. and Central Government department.

Subject to the following conditions: -

(i). Rent of the building does not exceed 8% of the Capital cost of the building.

(ii). Type of accommodation to be rented for staff corresponds to that laid down by the Department for official in various pay groups subject to variation up to 5%.

(iii) Percentage provision of residence to Postal staff is not more than the percentage which the project authorities etc. have themselves provided to their own staff at the station.

(iv) Recovery of rent from the staff to whom these quarters are allotted should be as per instructions issued by the Govt. from time to time. & the difference, if any, between the rent paid to the land lord and that recovered from the allottees will be borne by the Government.

(v) While calculating non-returnable contributions/guarantees, in respect of the Post offices provided in the project areas/townships etc. loss involve in renting such residence should also be taken into account.

(D.G. (P) O.M. No. 6-14/87-Fin. Coord. (Vol. V) dated 26-3-2001

Note:- Heads of postal Circles may at their discretion sanction, without reference to the provisions in para 536 of the Posts and Telegraphs Manual, Vol. II fixed office rent of reasonable amount not exceeding the amount fixed by the Directorate (FA(C) Endst, No. ESA-9/41/30 dt. 12-2-34 and 18-9-43.) (FA(C) Endst. No.n-57-128/43 dt.15-8-46).

(viii)

Reduction or discontinuance of rents

May sanction reduction or discontinuance of rents paid by Govt. (ie. Postal Deptt.) for building including rest houses runners’ huts and accommodation for placing mail chest at Railway station leased to the

Postal Deptt. Subject to the restrictions given in rule-436 of P & T F.H.B. Vol. I.

Note; The restrictions in Rule 436 of P& T Financial Hand Book, Vol. I are not applicable to the cases of reduction or discontinuance of rents paid by Govt. for buildings, huts etc. when it is sanctioned by Head of Circle/PMG

(D.G. (P) O.M. No. 6-14/87-Fin. Coord. (Vol. V) dated 26-3-2001

(ix)

Rent for runners huts and accommodation required placing chests at Railway Station.

Rs. 500/- per month in each case

D.G. (P) O.M. No. 6-14/87-Fin. Coord. (Vol. V) dated 26-3-2001

(x)

For oiling Mail carts etc.

Sl.No. (7(xii, xiv to ( xviii )(a), (b) and (c) of the old schedule of financial power.

Up to Rs.50/- P.M. in each case

D.G. (P) O.M. No. 6-14/87-Fin. Coord. (Vol. V) dated 26-3-2001

These items are covered under recurring contingent expenditure as indicted in serial No 7 (a) above.

(xi)

These items are covered under recurring contingent expenditure as indicted in serial No 7 (a) above.

Full powers subject to such conditions as may be prescribed by the Director General

D.G. (P) O.M. No. 6-14/87-Fin. Coord. (Vol. V) dated 26-3-2001

8.

Contingent Charges (Non-recurring)

(a)

May sanction non-recurring contingent expenditure unless another limit is specified for any particular item in this Schedule provided there is nothing novel, doubtful or irregular in the character of the expenditure and subject to provisions of rule-10 of the Delegation of Financial Powers Rules-1978 and subject to the availability of funds.

Rs.80,000/- in each case

Schedule-V read with Rule-13 (2) of DFPRs

(i) May sanction non recurring contingent expenditure for market survey/studies, hiring of consultants for BD purposes (CGM BD&MD only)

Rs.25 Lakhs- in each case

DG (P) No. 6-1/2007-FC (Posts) dated 18-7-2007

(b)

Subject to such restrictions as are prescribed in column-4 and also instructions issued by the Govt. from time to time, may also sanction the following classes of expenditure of non-recurring character.

D.G.(P) O.M. No.6-14/87-Fin.coord.(Vol-V) dated 26-3-2001.

(i) Advertisement charges

Up to Rs.1,50,000/- in each

case.

Revised vide DOP No. 6-1/2005-FC (Posts) Dt. 29-7-05

MF (C ) Endst.No.18/10/59-CI dated 8-4-60.

DGP&T No.18-8/69-CI Dt.3-8-1970. Enhanced vide DGP&T No.3-4/82-EB (Pt.2) C dt.26-5-82

Advertisements are to be released through DAVP only.

(i) (a) Advertisement charges

[By CGM (BD&MD Only]

Up to Rs. 10 lakhs in each case w.e.from 1-8-2007

DG (P) No. 6-1/2007-FC (Posts) dated 18-7-2007

(ii) Payment for the provision of escorts for conveyance of cash.

Sl.8 (b) (iii) & (iv) of old Schedule of Financial Powers are no more relevant

Full Powers

Sl.4 of Annexure to Appendix-V of DFPRs and MF (C) Endst.No.18/45(59)-CI dated 5-9-60.

(iii) Electric, Gas and Water Charges

Full Powers

Sl.4 of Annexure to Appendix-V of DFPRs

(iv) Official and non-official publications

Full Powers

Sl.15 of Annexure to Schedule-V of DFPRs

(I) Priced publications of the Central Govt. shall be purchased in accordance with the provisions of Appendix XIII to the Rules for printing and binding.

(ii) The distribution of unpriced publication of the Central Govt. should be controlled by the Heads of Circles responsible for their issue. The distribution list should be vetted by them before the printing is undertaken. The vetting should be done by an officer not below the rank of a Director.

(iii) Maps produced by Survey of India shall be purchased in accordance with the rules issued in this behalf by the Surveyor General of India.

(iv) Non-official Publications include books, Newspapers, Periodical Publications etc.

Sl. No. 8(b)(vi) of old Schedule-Expenditure on hot and cold weather charges

This item is covered under non recurring contingent expenditure as indicated in serial no. 8(a) above.

(v) Petty local purchases of articles of stationery

Rs.2Lakhs- per annum (For HAG) , and Rs.1Lakh per annum (For SAG)

Revised vide DOP No. 6-1/2005-FC (Posts) Dt. 29-7-2005. As per relevant rules of the new GFRs, which have come into effect from 1st July 2005. The provisions are contained in Chapter VI of GFR.

Sl.21 (B) of of DFPRs read with Rule 13 (2) and GOI Decision No.7 there under.

(vi) For bulk purchase through PSD in case supply of stock and stationery are not received from respective Stationery

Offices and also from suppliers on Dte’s approved rate.

Up to Rs.30 Lakhs p.a. (For HAG), and

Rs.10 Lakhs p.a. (For SAG)

Revised vide DOP No. 6-1/2005-FC (Posts) Dt. 29-7-2005. As per relevant rules of the new GFRs, which have come into effect from 1st July 2005. The provisions are contained in Chapter VI of GFR.

DG Letter no. 33-1/88-PE-II dated 05-12-1989.

Conditions:

(i) Local purchases should be so regulated that the overall procurement of stationery stores including those received through the Govt. of India Stationery Office/Regional Stationery Depot does not exceed the total requirement of the indentor calculated on the basis of the quantity of the scale prescribed by the Chief Controller of Printing and Stationery for the consumption of different items of stationery by various categories of staff and after making the local purchase, the indentor should inform the Govt. Stationery Office Kolkata/Regional Stationery Depot, New Delhi, Postal Directorate as the case may be in the first week of April, July, October and January of the particulars of such purchase made during the preceding quarter i.e. quarter ending 31st March, 30th June, 30th September and 31st December so that the quantities to be supplied by G.I.S.O. and reduced to that extent.

Sl. No. 8(b)(viii) of old Schedule of Financial Powers

These items are covered under financial powers as indicated in Sl.No. 8 (iv) above.

(vii) Expenditure on purchase of medicines.

Full Powers subject to the Schedule of stocks to be maintained at each type of dispensary being drawn up in consultation with the Ministry of Health and instructions issued by the Directorate from time to time.

Note: Charges for supplying to the employees of the department with medicines free of cost at certain places which are exceptionally unhealthy and where there are no Govt. hospitals and dispensaries are incurred with the sanction of Director General. DGP&T No. 18-8/69-CI dated 3-8-70.

[Item No. 37, Appendix 13, P&T Financial Hand Book Vol. I (second Edition]

(viii) Printing & Binding

(a) Printing and Binding through Directorate of Printing

Full Powers

Sl. 14 of Schedule V of DFPRs.

(b) Expenditure on Printing for essential and non essential forms through Private Presses

Full Powers

DGP&T No. 18-1/74-CI dated 7/22-5-75, No. 11-7/78-CI dated 3-1-79.

(c) Others

Rs.25,000/- in each case

DGP&T No. 18-1/74-CI dated 7/22-5-75, No. 11-7/78-CI dated 3-1-79.

These powers will be exercised in respect of all cases of printing at private presses where the rates to be paid do not exceed those admissible under the schedule of rates maintained for the time being by Dte. Of Printing.

Conditions:-

Printing of certain special forms and Foreign post bag labels may, however, be sanctioned by Heads of Circles (para 30 of App. 13, P&T F.H.Book Vol. I (Second Edition)

(d) Sanction of expenditure on local purchase of paper for printing of forms.

Up to 4 months requirement on competitive tender basis on each occasion.

Conditions:-

(a) That the paper for printing of forms is not available from the Central Stationery Office, Kokata or other Govt. source.

(b) That the quantity of paper so purchased locally is intimated to the central Stationery Office, Kolkata and Postal Directorate for effecting corresponding reduction in the demand placed on that office; and

(c) That the expenditure remains within the budget allotment.

[M..F. (C) letter No. 14/4/64-MI dated 18-6-60]

(ix) (a) Legal Charges

Full Powers

Sl. 9 (1) of Annexure to Schedule V of DFPRs. Expenditure shall ordinarily be incurred only with the previous consent of the Ministry of Law except –

(a) in cases involving a total amount of Rs.3,000/- for a case in High Court and Rs.1,000/- for a case in any other Court.

(b) Fees to Barristers, Advocates, Pleaders, Arbitrators & Umpires.

(b) in respect of fees of Advocates whose names are borne on the panel approved by the Law Ministry for engagement in the High Courts of Kolkata and Mumbai unless special fees exceeding fees admissible under the sanctioned schedule of fees are claimed;

(c) in respect of fee of Govt. Pleaders appointed by the Government of India in the Ministry of Law under clause (a) of Rule 8-B of Order XXVII of the First Schedule to the Code of Civil Procedure, 1908 (5 of 1908) or of State Law Officers, where the fees payable are in accordance with the scale of fees fixed by the High Court, or State Government or any Law for the time being in force or are settled or determined by the Ministry of Law, as the case may be; and

(d) in respect of fees of advocates whose names are borne on a panel approved by the Law Ministry for any Courts other than the high courts of Kolkata and Mumbai unless the special fees exceeding fee admissible under the sanctioned schedule of fees are claimed.

(c) Other Legal Charges

(a) Law suits or prosecution cases – Full Powers in case of authorities vested with powers to sanction the institution of suits or prosecution; otherwise may be Rs.10,000/- in each case.

Powers for prosecution of law suit vest in the department of the Central Government or any other subordinate authority authorized in this behalf under any law, rules or orders for the time being in force.

D.G. (P) O.M. No. 6-14/87-Fin. Coord. (Vol. V) dated 26-3-2001.

Conditions:

(i) Heads of Circles are competent to initiate prosecution in non cognizable criminal cases (Rule133 of P&T Manual Vol.II)

(ii) Consent of D.G. is necessary for defence or for the institution of Civil cases. (Rule-127 of P&T Manual Vol. II)

(d) Arbitration cases

Full Powers in case of authorities vested with powers to refer cases to arbitration; otherwise Rs.10,000/- in each case

Reference to arbitration is made in the name of President and by officers empowered to make such references under Article 77 (2) of the Constitution or by any other officer authorized in this behalf under any law, rules or orders for the time being in force. [Sl. 9(ii) of Annexure to Schedule V of DFPRs]

(e) Reimbursement of Legal expenses incurred by Govt. Servants in cases arising out of their official duties.

Full Powers

These powers shall be exercised subject to such order as the President may issue from time to time.

[Sl. 9(iii) of Annexure to Schedule V of DFPRs]

(x) Purchase of vehicles (handcarts, Trolleys etc. for conveyance of Mails but not for motor vehicles).

Full Powers subject to existing conditions.

Sl.No. 10 of Annexure to Schedule V of DFPRs

(xi)

Maintenance, upkeep & repairs of vehicles (including Motor vehicles)

Full Powers

Sl. 10 of (iii) of Annexure to Schedule V of DFPRs

Sl. 8 (xiv)(b) of old Schedule of Financial powers relating to operational vehicle.

This item is not delegated as the financial power vests with the Department of Central Government only.

(xii)

Purchase, repair & renewal of bi-cycles.

May exercise full powers for purchase, repairs and renewal of bicycles for official use of his own office or in subordinate offices.

Sl.No. 1 of Annexure of Schedule V of DFPRs

(The supplies shall be obtained through DGS&D or against the rate contract placed him)

(xiii)

Fixtures and furniture; purchase and repairs

Full Powers subject to the prescribed scale and other conditions that may be prescribed by the Govt. from time to time.

Sl.No. 5 of Annexure to Schedule V of DFPRs read with GOI decision No. 7 below Rule 13 of DFPRs.

(xiv)

Liveries and Uniforms

Full Powers in respect of items, which have been decentralized from Directorate to Circles in accordance with provisions contained in P&T Manual Vol. II and special rules or orders issued by Govt. from time to time.

Sl.No. 23 of Annexure to Schedule V of DFPRs.

Sl. 24 of Annexure of Appendix 8 to GFR Vol. II and Rule 51 of Appendix 13 to P&T FHB Vol. I (Second Edition)

(xv)

Charges for registering the lease of buildings for post offices and for granting traveling allowances to owners of land for their journey’s to and from registration office to register instruments of title for lands on which post offices are situated.

Full Powers

Rule 34 Appendix 13 P&T FHB Vol. I (Second Edition)

(xvi)

Hire of office furniture, electric fans, Heaters, Coolers, Clocks and Call bells.

Full Powers

Sl. No. 7 of Schedule V of DFPRs.

Conditions:

All places within the area in which the CPWD/Postal Electrical Division operates, that department is responsible for supplying electric fans (other than table fans) required for use in any office or department and power to hire such articles may be exercised by subordinate authorities only in cases where the CPWD/Postal Electrical Division is unable to supply them.

(xvii)

(a) Meals supplied to staff detained in office for maintaining regular and essential services in period of emergency.

May incur expenditure up to a maximum of Rs.50/- per meal and Rs.20/- for breakfast per head.

Rule 13(2) and Schedule –VI of DFPRs.

(b) Working Lunch

Rs.150/- per head during meetings, Conferences/ Seminars/Workshops, which start in forenoon and continue beyond lunch time.

Revised vide DOP No. 6-1/2005-FC (Posts) Dt. 29-7-2005.

MOF (DE) OM No. 7(2) E-Coord./o3 dated 25.03.2004.

(c ) Light Refreshment at formal inter-departmental, inter-state and other meetings and Conference

Up to Rs.5/- per head for any one meeting-Monetary limit is *Rs.5,000/- a year (Recurring) and Rs.20,000/- (Non Recurring)

* Revised vide DOP No. 6-1/2005-FC (Posts) Dt. 29-7-2005.

Schedule VI of DFPRs read with Rule 13(2) of DFPRs.

(xviii)

(a) Freight charges

Full Powers.

Sanction for airlifting should be accorded by the D.G. (Posts) only in consultation with Internal Financial Adviser.

Sl. No. 6(i) of Schedule V of DFPRs.

(b) Demurrage/ wharf age charges

Full Powers subject to the condition that each case exceeding Rs.1,000/- should be reported to D.G. (Posts)

Note: Air lifting of stores should be resorted to only in rare cases of extreme urgency and such cases should be reported to Director General (Posts) annually. Sl.No. 6(ii) of Schedule V of DFPRs.

(xix)

Funeral Expenses

May sanction expenditure of funeral expenses, incidental to the death of departmental employees in Departmental Premises or on duty at out stations where their bodies can not be disposed of by relatives or friends up to a limit of Rs.5000/- in each case.

D.G. (P) O.M. No. 6-14/87-Fin. Coord. (Vol.V) dated 26-3-2001

Rule 13 (2) and Govt. of India’s Decision No. 7 below Rule 13 of DFPRs.

(xx)

Miscellaneous Expenditure

Schedule VI of DFPRs.

(a) Foundation Stone laying ceremony and opening of public buildings and other occasion like inauguration of new service and celebration of Postal Week etc.

Up to Rs.30,000/- on each occasion subject to existing conditions.

Revised vide DOP No. 6-1/2005-FC (Posts) Dt. 29-7-2005.

Note: The expenditure should not exceed the limit at all including expenditure of contingent nature like printing of invitations, provision of Shamianas, refreshments, garlands, photographs etc.

(b)Other Miscellaneous expenditure

Up to Rs.20,000/- non-recurring expenditure and Rs.2000/- a year on each item of recurring expenditure.

Schedule VI of DFPRs

(c) Illuminative of Buildings on important occasions

Rs.15,000/- in each case.

Revised vide DOP No. 6-1/2005-FC (Posts) Dt. 29-7-2005.

Schedule VI of DFPRs. Condition:

The State Govt. buildings in the neighbourhood of P&T buildings are illuminated and that instructions issued from time to time by the Ministry of Urban Development such as calling for tenders and acceptance of lowest one are followed and that rates paid should be limited to those paid by the Govt. for illumination or the rates offered by the lowest tender whichever is lower.

Note (1) In case where the maintenance of the office building is entrusted to Central Public Works Department, Postal Civil/Electrical Wing, it should be desirable to utilize that agency.

Note (2): The expenditure would be met from the sanctioned grant placed at their disposal.

(xxi)

Fire Protection Appliances

Full Powers.

May sanction purchase of Fire Protection appliances according to the prescribed scale mentioned in appendix 10 of P&T Manual Vol. II

DGP&T No. 16-47/60/B/CI dated 15-2-1961

Note 1- This power will be utilized by the Gazetted Officer in charge of the buildings, Gazetted Heads of Offices and the Heads of Circles.

Note 2- The expenditure on this account will not be taken into account for the purpose of applying the annual monetary limit laid down for purchase and repair of furniture for the office.

(xxii)

Local Purchase of Rubber-Stamps

Full Powers Subject to any orders issued from time to time.

Sl.No. 21 (C) of Schedule V of DFPRs.

Not: A separate register be maintained as laid down in Rule 348 of FHB Vol. I.