POSTAL MANUAL VOLUME V
POST OFFICE AND RAILWAY MAIL SERVICE GENERAL REGULATIONS
| CONTENTS | |
| CHAPTER NO. | SUBJECT |
| 1. | Definitions |
| 2. | Miscellaneous Rules |
| 3. | Investigations |
| 4. | Transmission of mails under the weighment system |
| APPENDIX-I | Rules relating to treatment of Naval Mails by Post |
| and RMS Offices | |
| APPENDIX-II | Issue of Due Mail and Sorting Lists and Conventions |
| ANNEXURE-A | Period of Preservation of Records |
CONTENTS OF CHAPTER I
Definitions RULE
11-B. Kendriya Bag Unit (KBU)
15.C. Press Sorting Offices
CHAPTER I
Definitions
NOTE- The abbreviation RMS is used for Railway Mail Service.
3. Deleted.
5-A, V-SAT Stations.-Important Head Post Offices are identified as Very Small Aperture Terminal Stations. From these Post Offices, money orders are transmitted using V-SAT technology.
5-B. Extended Satellite Money Order (ESMO).- These stations are working as extension counters for booking and transmission of money orders through V-SAT stations.
5-C. Hybrid Mail Service.-This involves electronic transmission of written material from one place to another using computer terminals connected through VSAT which can be delivered to one or more than one addressee at the receiving station.
(2) A sub-office situated in a town or its suburbs where there is also a Head Office is termed a town sub-office.
8. Branch Office. - (1) A Brach Office is a Post Office of lower status than a sub-office. It is in direct account with a Head or sub-office which is termed its accounts office and its monetary transactions are in-corporated in the accounts of the latter office. The Office in -charge of a Branch Office is designated as Branch Postmaster.
(2) A Branch Office situated in a town or its suburbs where there is also a Head Office is termed as town branch office.
9-A. Transit Office.- Any Post Office which is situated on a line of through mail communication, and receives and sorts bags intended for offices in advance, without opening them, is a transit office. The bags which are thus forwarded onwards unopened are termed forward bags. The transit bags addressed to a transit office are opened there, and the forward bags contained in them are sent onwards, either loose or enclosed in other transit bags. The use of a transit office is to reduce the number of loose bags.
9-B. Transit Mail Office.-A branch of RMS where closed bags are received and dispatched, sorting of letters is not done in this unit. Mail Agent or Mail Guard is in charge of this unit. This can function in number of sets depending upon requirements.
E.g. Bangalore City TMO Set No. 1 – 06.00 to 14.00 Bangalore City TMO II – 14.00 to 21.40
If TMO is functioning in the night set, the set works throughout the night. One batch of officials who are working on a particular night will not work in the following night. Another batch of Officials will work in the following night. Both these batches will alternatively work.
9-C. Computerized Transit Mail Office.-In certain cities, computers have been provided to handled the work of the Transit Mail Office. These Offices are called Computerized TMOs.
10. Sorting Office.-An office charged with the duty of opening the sorting mail bags received by its and disposing of their contents is termed as Sorting Office. A Sorting Office may receive articles of all kinds in sorting. The use of a Sorting Office is (a) to simplify the work of sorting in other offices, (b) to reduce the number of bags exchanged between Post Offices, and (c) to reduce the weight of mails carried on mails lines.
10-A. Automatic Mail Processing Centres. -In important cities where mail traffic is high, sorting machine have been provided which have high speed of sorting. At present, these machines are functioning in Mumbai and Chennai.
10-B. Computerized Registration Centres.-The Registration Branch of the Mail Office, where the processing of registration work is done on computers, is called Computerized Registration Sorting Centre (CRC). A CRC can be situated in the Mail Office itself or in a separate location.
11. Sorting sub-office – A sorting sub-office is a sub-office which is selected from its position at or near the junction of several mail lines, to serve as a Sorting Office for articles addressed to, or received from, offices to which the route lies through the sorting sub-office. It is authorized to receive articles of all kinds in sorting.
11-A. Nodal Post Office -In important cities and towns, some Post Offices are authorized to receive letters from neighboring Post Offices and sort the mail as per the sorting diagram given by the RMS Superintendents. This is to reduce the peak hour pressure in the local sorting offices. Such offices are identified as Nodal Post Offices.
11-B. Central Bagging Unit/ Kendriya Bagging Unit. -This Unit is a branch of RMS Office. Here the bundles prepared by the Post Offices/ Mail Offices grouped and enclosed in a direct bag. For instance, if there are 80 :Post Offices in a city and each Post Office is preparing 20 bundles for 20 Post Offices/ Districts/Circles/Mail Offic es, all these bundles will reach Central Bagging Unit/KBU in ‘L’ Bag/’R’ Bag. KBU/CBU will open the ‘L’/’R’ bags, group the bundles with reference to the destination, i.e. Circles-wise or District-wise or PO-wise or Mail Office-wise and include them in respective bags for the PO/Sorting Office concerned for delivery/further transmission, as the case may be.
12. Returned Letter Office.-A Returned Letter Office is established at the Headquarters of a Postal Circle and deals with unclaimed and refused articles and articles without addresses or with undecipherable or incomplete addresses.
NOTE- The abbreviation RLO is used for Returned Letter Office.
12-A. Transcription Centre.-A transcription center is a cell established in a Sorting Office, situated normally at the Headquarters of the Circle or at any other convenient Sorting Office in the Circle. Transcription center transcribes into English the addresses written in regional languages on postal articles posted in Post or Mail Offices.
13. Off ice of Exchange, Offices of exchange of transit bags, Foreign Post Offices and Sub-Foreign Post Offices.-(a) A Post Office or Sorting Office or Section which exchanges mails with offices in foreign countries is known as an “Office of Exchange”. It is referred to as the dispatching office of exchange in respect of mails it makes up and addresses to an office of exchange in another country, while it is called the receiving office of exchange in respect of mails addressed to it by an office of exchange f rom another country. The term “outward office of exchange” and “inward office of exchange” are also used to describe them. Even offices functioning as both inward and outward offices of exchange may function in one of the capacities only for certain countries.
(b) An Office of Exchange on the border which only receives and dispatches closed bags addressed to or received from other offices of exchange in India is known as an “Office of Exchange of transit”. Such an office will not close bags for foreign countries or open inward foreign bags. Its function is only to exchange mails with the carrier or with the officials of a foreign administration.
( c) A “Foreign Post Office” is an office of exchange in which the work of assessment of customs duty on foreign mails is also carried out. Although mails may be intercepted (and articles not suspected to contain anything dutiable released) in many exchange offices, the work of actual assessment of duty (and opening of articles for this purpose where necess ary) is done only in the Foreign Post Offices. Articles received in one office of exchange and suspected to contain dutiable goods, for delivery from an office nearer another office of exchange are directed to the latter for actual examination and assessment of duty.
(d) A “Sub-Foreign Post Office” is an office which is not an exchange office (i.e., which does not close bags for other countries and which does not receive from foreign countries bags addressed it) but in which the work of customs examination, assessment and accounting of customs duty is carried out. Such sub-Foreign Post Offices are opened mainly for the convenience of senders and addressees who may be required to present documents, etc., for the release or dispatch of their foreign articles.
15-A. Corporate Mail Office or Bulk Mail Centre (CMO/BMO).Consequent on the increase of corporate mail, RMS units, viz., Corporate Mail Offices/Bulk Mail Centres are opened in big cities. Each bulk Mailer, i.e., a firm which is capable of posting of 5000 unregistered articles/250 registered articles at a time is identified a bulk mailer. These bulk mailers are supplied with customized sorting list. Bundles are prepared by the bulk mailers as per the customized sorting list. The details of bundles prepared are entered in one invoice which is prepared in duplicate and brought to Bulk Mail Centre. The officer in-charge of the center verifies bundles received from each bulk mailers with reference to invoice received and group them destination-wise for further despatch.
15-B. Mass mailing Centre (MMC).-In order to help the customers who are regularly posting maximum number of letters, Department of Posts started assistance centres which are called Mass Mailing Centres in bigger cities. The responsibility of this Centre is to receive the loose letters, circulars and blank envelopes separately from the customers and help them in writing the addresses, enclose the circulars/letters inside the envelopes and if necessary, affixing the postage stamps/franking the mail. For this purpose, Mass Mailing Centre may engage the assistance of college students, house-wives, pensioners, etc., on payment of some amount on hourly basis. To meet this expenditure, the customers will have to pay extra in addition to the postage as decided by the Department from time to time.
15-C. Press Sorting Office (PSO).-This sorting office is situated on the premises of the Newspaper. The entire expenditure towards wages for the establishment is borne by the Newspaper publisher apart from providing required stationery for working the sorting office. This office works to suit t he dispatch timing of the newspaper and closes direct letter bags to the Post Offices/sorting offices concerned which are dispatched through local regular sorting offices.
NOTE- Mail offices located at Railway Stations are designated by the names of the stations followed by the letters RMS while those not so located are designated sorting offices, e.g., Delhi RMS Hindustan Times Press Sorting Offices.
18-A. Bag Office.-For avoiding unnecessary movement of bags, the new system of bag accounting has been introduced classifying PO/RMS Office into Bag Office: the office handling it as under:
NOTE-Wherever the terms “Record Office’ and “Record Officer” are used, they include Head and Sub-Record Offices and Head and Sub-Record Clerks, respectively, unless there is anything to the contrary in the extent.
21-A. Set of Section.-The establishment of RMS Sorting Assistants which works together throughout the beat of the same section in both directions is termed a set of that particular section. Sets are numbered serially and are designated by their serial numbers preceded by the name of the section. Thus A-26/Set No. 4 denotes the fourth set of A-26 Section. Each set of the same section has the same working hours, same number of officials and the same mail exchange arrangement. The number of set of a section are determined on the basis of weekly working hours.
21-B. Set of a Mail Office.-The establishment of RMS Sortin g Assistants which is on duty at the same time in Mail Office is termed a set. The sets of Mail Offices are numbered in a consecutive series, Set No. 1 commencing at or immediately after zero hours. Thus, Nagpur RMS/1 denotes the first set of Nagpur RMS working in the morning.
Unlike the sets of a section, each set of a Mail Office has different working hours, different mail and sorting pattern. The strength may also vary depending upon the volume of work.
In the case of the sets of a Mail Office working on alternate nights with the same number of officials and the same mail and sorting pattern, the words ‘Batch A’ and ‘Batch B’ shall be used in addition to the usual consecutive number. Thus:
Nagpur RMS/Set No. 3 Batch ‘A’ Nagpur RMS/Set No. 3 Batch ‘B’
The batches ‘A’ and ‘B’ will be working on alternate night.
NOTE- Suffixes like “Parcel’, “PSO”, “Regd. Packet”, “TMO”, etc., may be used to denote the Sorting Offices with particular functions and separate serials may be used for numbe ring Sets of such Sorting Offices as “Chennai Sorting Parcel Set 2”, “Bangalore City TMO Set 1” and “Bangalore City TMO Set 2”.
(2) Labelled bundle s are of two classes, viz., station bundles and sorting bundles:
Pre-sorted bundles.-These are received from the customers as well as from Post Offices. These should not be opened if they are station bundles and can be opened and sorted, only if they are sorting bundles.
25. Check-slip. -A check-slip is a label tied to the top of the labeled bundle: the from is printed on paper of different colours, pink for ordinary paid and unpaid bundles, white or ordinary sorting bundles and blue with the words “Air Mail” for foreign air mail bundles. The white check-slip is used for both express and deferred bundles, the slip being marked on the face with 2 diagonal lines in blue pencil, for express bundle. The slip being marked on the face with 2diagonal lines in green colour for local articles, yellow strip in corner for Rajdhani and blue strip in corner for Metro bundles. Every check-slip bears the name and date stamps of the office which prepares the bundle, the name of the office to which it is addressed and signature in-full of the officer by whom it is made up. In case of a territorial bundle, it also shows the name of the State, Territory, etc., to which the articles in the bundle are addressed as well as the office by which it is to be opened, thus:
(Delhi Air Sorting)
Check-slips are designated to fix responsibility for the mis-sending of any article wrongly included in a labeled bundle.
25-A. Money Order Check-slip. -A check-slip (M.O. 70) printed in red ink on white or Badami paper is prescribed for use in preparing money orders bundles for dispatch to destination. The number of money orders included in the bundle is required to noted on this check-slip.
26. Mail bags.- (1) A mail bag is a bag containing unregistered and registered articles of the letter mail, viz., letters, postcards, and book and pattern packets: and also unregistered parcels, the registered articles being enclosed in a registered bag: but when a registered packet bag is prescribed, heavy registered packets, are dispatched inside the registered packet bag and not inside the mail bag. When parcel bags are not prescribed, mail bags may also contain articles of the parcel mail. A mail bag exchanged between a Branch office and a Post Office other than its accounts office, mail office or section, with which it is in direct communication contains all fully prepaid articles except V.P. and insured articles and those on which customs duty is to be realized. There are three kinds of mail bags, viz., station mail bags, sorting mail bags and combined mail bags, Mail Bags are due bags.
(2) Mail bags exchanged between a cash office and the sub-office which it finances will also contain inside the registered bag, a cash bag. These mail bags are denoted in the due mail lists of the cash office, of the sub-office and of the offices through which they transit by a distinguishing symbol “F”.
NOTE – In any case in which the Head of the Circle or the Heads of the Circles concerned consider it advantageous that the Registered bag should not be sent inside the mail bag, the Registered bag may be forwarded outside. All bags including those in the nature of ‘L’ bags should invariably be sealed. The arrangement will be clearly indicated in the Due Mail and Routing List.
26-A. Airmail bag.-A mail bag containing unregistered and registered articles to be carried by any air service under the All Up Scheme is called an airmail bag. The bag should not contain articles not intended to be carried by air. A blue dosuti bag should ordinarily be used for closing an airmail bag.
NOTE 1.-If on any occasion there is no article for dispatch in a particular air mail bag, a bag with ‘nil’ contents need not be closed, but a suitable entry should be made in the delivery bill that no bag has been closed as there was no content.
If the number of articles to be dispatched is less than fifty and there is also no insured article or air parcel for dispatch in an airmail bag, an airmail cover of suitable size should be used instead of a bag.
NOTE 2- When an air parcel is sent inside an airmail bag, the label of the bag should bear the superscription “C.A.P” to indicate that it contains air parcel.
NOTE 3.-Registered articles should not be enclosed in a bag unless their number exceeds 25 or they are bulky or there are insured articles for dispatch. But they should be bundled and tied up crosswise along with the registered list, with a suitable check-slip prominently marked ‘REGISTERED’ and the bundle should be sealed with the registration seal on the knot which should come on the check-slip. This bundle is to be tied lengthwise and breadth wise to ensure that no article gets loose and mixed up with unregistered articles. This bundle may then be placed in the air mail cover of bag. Whenever registere d bags are used in enclosing registered articles for dispatch inside air mail bags, normal rules for closing registered bags should be followed. Whenever a bag is used for enclosing registered articles not exceeding 25 due to their bulk and unusual size, a remark should invariably be passed on the registered list to that effect.
NOTE 4.-The weight of an air mail bag or air TB should not exceed 30 kg.
27. Registered bundle.-(1) A registered bundle is a collection of faced, uninsured registered articles of the letter mail placed, together with a registered list, in a prescribed form of envelope, carefully gummed and sealed, or if necessary, in a dosuti bag, tied and sealed in the ordinary way, with the label showing distinctly that it is a “registered bundle” and not a ‘registered bag’. Registered bundles are not due, but are made up, ordinary, when the number of registered articles to be enclosed exceeds two; they are treated in sorting as single registered articles.
27-A. Registered bundles from customers.-The customers booking their articles in bulk prepare station and TB bundles in the same manner as discussed above and present them at the sorting office.
28. Registered bag.- (1) A registered bag contains cash bag, ordinary and V.P. registered letters and packets, insured envelopes, registered bundles, insured bundles, ordinary and V.P. money order bundles tied with a check-slip, and a registered list.
NOTE – The registered bag inside a mail bag indicated by symbol ‘P’ in the
D.M. list w ill also contain a cash bag.
28-A. Speed Post Bag. -This bag contains Speed Post articles, Speed Post Money orders and a Speed Post list. In the Speed Post list, the number of articles and the office of booking in invariably written and totals are struck at the bottom.
(2) Packet bag.-Bags returned empty to UBO/DBO/CBO/PO or sacks containing such bags are treated as packet bags. Packet bags are not due bags and when dispatched they are treated as unusual mail.
on top. Special bags are not due bags, but when dispatched they are treated as unusual mails.
37-A. Camp bag. -A camp bag is used to enclose the office files and other official papers, and is closed by the Secretariat or Headquarters offices of the high officers mentioned in Clause 198 of Post Office Guide, Part-I, for the High Officer-in-Camp, and vice versa. Camp bags are not due bags, but when dispatched, they are treated as unusual mails.
38. Deleted.
44. Deleted.
44-A. Cage TB.-When a lot of bags are available at distant places, Cage TB facility is utilized. For instance, Chennai Central Station TMO has got 350 bags intended for the delivery at Howrah Station. If these bags are given to the Section leaving Chennai Central Section TMO, viz., TP-16-OUT, all these bags are required to be handled by TP-16-OUT and other intermediary sections, viz., V-10-IN, V-14OUT and N-2-IN. If the Cage TB facility is used, the Chennai Central Station TMO can load all the bags in a partition in the Mail Van of the train (TP-16-OUT) and lock the partition so that TP -16-OUT and other intervening sections need not handle these bags. This partition which is locked sealed and labeled by Chennai Central Station TMO can be opened only by the Mail Agent at Howrah Station TMO after N-2-IN reaches Howrah Station. Cage TB facility avoids unnecessary handling of bags by intermediate sections.
NOTE – The letter ‘T’ will be prefixed to the letter ‘B’ in the case of ‘B’ orders issued in connection with the disposal of camp articles and camp bags for high officials on tour.
48. Deleted..
49. Work-papers.-The expression work-papers means the documents received and dispatched by a set of a Transit Section or Mail Office as well as abstracts and other documents prepared by it while at work.
52-A, Due Mail and Sorting List.-The due mail list shows the details of bags to be received and dispatched by a Mail Office/ Transit Section. It will show (a) in what cases mail lists are to be dispatched and received with loose bags (b) transit bags are to be used (c) account bags and B.O. bags are to be sent or received in mail bags,
(d) in the case of sub-office, the mail bags containing cash bags enclosed in registered bags.
The sorting list will show (a) for what offices, mail bags and registered bags are to be made up (b) to what offices parcel mail articles may be sent direct and the manner in which they must be dispatched.
56-A. Late letters and too late letters.-Late letters are letters presented at the window of a Post Office or Mail Office or posted in the letter box of a Mail Office after the prescribed hour of closing the mail but within the interval allowed for posting of such letters with the prescribed late fee affixed in addition to the postage.
“Too late” letters are those posted within such interval but without having been fully prepaid with postage and late fee. These are stamped “Detained late fee not paid” and detained till the next dispatch.
57. Mis-sent and mis-directed articles.-A mis-sent article is an article which has been erroneously forwarded by an office to an office other than the office of destination or by a route other than the prescribed one. A mis -directed article is a vernacular article on which the incorrect destination has been written in English by the office of posting.
57-A. Trial cards.-Trial cards are service Post Cards [M 26 (a)] which are employed for the purpose of determining the relative advantage of alternative mail routes or the cause of detention to articles. A trial card contains on the back the following printed columns, viz., (1) Source of receipt (2) Remarks, misconnection, etc., (3) Manner of disposal, (4) Date stamp of the Office or Section, (5) Signature of Head Sorting Assistant/Postmaster/Supervisor. All these columns should be carefully filled in by the Head Sorting Assistant, the Postmaster or Supervisor of each office or section handling the card and on reaching the destination the Postmaster should also note the date and hour of the mail conveying the card and the date and hour of delivery of the card before the same is returned in a service cover to the officer by whom it was issued. The card should be forwarded by the route if any, marked therein and should not be included in any station bundle.
CONTENTS OF CHAPTER 2 MISCELLANEOUT RULES MAIL AND SORTING DEPARTMENTS RULE
58. Latest hours fixed for posting the mails
58.A. Posting of registered newspapers 58-B. Machine Franked Articles 58-C. Accounts with licensees of Franking Machines
19. Articles addressed “Camp”
CHAPTER 2
MISCELLANEOUS RULES
Mail and Sorting Departments
58. Latest hours fixed for posting the mails. -The la test hours of posting of mails at a Post Office or mail Office will be notified in connection with each dispatch in the notice of “latest hours of posting of mails” supplied to the office and the letter box should be finally cleared at this hour except for late letters posted in letter boxes attached to mail offices at stations at which a late fee is imposed, where the letter box should be again cleared on the expiry of the period allowed for the posting of such articles. In the case of night mails, the latest hours of posting will ordinarily be 6 p.m. and in the case of day mails, thirty minutes before the hour fixed for the closing of the mail at the Post Office. The hours of clearance of letter boxes placed at Railway stations where there are Mail Offices should, as far as possible, be fixed by Superintendents of RMS sometime after the hour fixed for clearance at the local Post Office. Mails which are to be forwarded by Railway should ordinarily reach the Railway station ten minutes before the arrival of the train by which they are to be sent.
58-A. Posting of registered newspapers.-(1) Newspapers registered by the Head of the Division/Sr. Postmaster under the IPO Rules, 1933, corrected from time to time can be posted in Post Office and RMS Office shown in the application for registration and accepted by the Head of the Division/Sr. Postmaster.
Licence No. Licenced to Post under Cash Payment system
Postage paid
Post payee
( c) that are handled in with a proper invoice as indicated in the next sub-
rule
4. (i) The copies of the newspapers will be handed over at the window along with an invoice in duplicate in the following from showing details of the posting. The original copy should be retained by the office of posting and the duplicate returned to the sender after it has been duly signed and date stamped. Before the duplicate copy is returned to the sender, the entries in the invoice should be properly checked with the articles posted and if there be any discrepancy, the office of posting should make the requisite corrections under the initials of the Head of the Office or any other officer duly another in this behalf.
The licensee is bound to accept such correction.
INVOICE FORM
Name of the paper with frequency of publications
| No. of single copies | Weight of a single Date posting copy | Postage | |
|---|---|---|---|
| due | |||
| No. of bundles with 2 | |||
| copies each | Weight per bundle | “ | |
| No. of single copies | Weight of a single Date posting copy | Postage | |
| due | |||
No. of bundles with 3 copies each Weight per bundle “
No. of bundles with 4 copies each Weight per bundle “
No. of bundles with 5 copies each Weight per bundle “
Total amount of postage
Signature of Manager Proprietor or Publisher of Registered Newspaper
Signature of
receiving
Postmaster
Dated…………………………
Stamp of the Office of Posting
(ii) The amount of postage due on all posting will be adjusted twice a month, i.e., on the 16th for postings between the first and the 15th of the month, and 1st of the following month, in respect of the postings from the 16th to the end of the month.
The office of posting should prepare fortnightly a bill in Form M.S. 98 for the posting during the periods shown in conditions (3) above showing the total amount of postage payable for each day as shown in the invoices and present the bill to the licensee on the 16th and 1st of each month, a copy of the bill being forwarded at the same time to the Had Office and the Post Office where the bill in to be paid where necessary, and to the Audit Office to enable them to watch the credit. The payment of the bill will have to be effected by the Licensee, within seven days from the date of its presentation at the Post Office indicated in the bill. The Post Office should keep a close watch on the receipt of the amount within this period and in case of no0npayment, report the matter at once to
the Head of the Circle. A Post Office receiving a copy of the bill from an RMS Office for realization of the amount of the bill should intimate the date of recovery of the amount to the RMS office concerned on the date the payment of the bill is received. In case of non-payment within the stipulated time, this fact should be intimated to the RMS Office immediately. The amount should be created in the schedule of ‘unclassified receipts’. The monthly statement in the Form M.S. 99 should be sent by the office of posting if it is a sub-office to its Head Office, and to the Audit Office on the 1st of every month.
(iii) In the event of non-payment of a bill within a fortnight following the fortnight to which the bill relates, the posting of the paper without prepayment of postage should immediately be stopped, and the licence deemed to have been cancelled.
58.B. Machine-Franked Artic les.-(i) Postage on postal articles (both official and private) ay, under a licence issued by the Head of the Circle, be paid by means of impressions of franking machines, which will be of a bright red colour and be made as far as possible on the right -hand top corner of the address side of the postal article itself or an address wrapper or an address label firmly attached to it. The franks recorded by each machine will bear an impression or impressions showing the amount of postage with the number of the machine in the center, as in the specimens given below:
Seal P 5 P
Seal U 5
The illustrations are not exhaustive and licensees may arrange with the agents of the franking machines for any denominations. The number in the center denoting the number of frank there is a date-stamp impression showing the name of the office of posting, the date, as well as the identification mark of the licensee and the licence No. preceded by the index letter of the circle.
(ii) Machine franked articles can be posted at not more than two offices specified by the Head of the Division in the license. Where only one office of posting is desired, these must be handed in by a representative of the licensee at the counter of either the Post Office or the Mail Office or the night Post Office. Where the licensee desires to post them at two offices, they may be handed either at a Post Office and a Mail Office or at a Post Office and a night Post Office, or at a Mail Office and a night Post Office.
(iii) The franked articles will be tendered at the counter bundled in separate bundles according to the value of the franks and each consignment must be accompanied by a Window Delivery Ticket for identification of the licensee’s representative. The Postmaster of the office of posting is responsible for seeing that the articles have been franked in the prescribed manner and that systematic underpayment is not going on.
(vii) In places where the authorized dealers have their own servicing centers with qualified and experienced staff, the repairs and servicing will be carried out at those centers in the presence of the postal officials deputed there for the purpose. In other places, the machines will be sent to the Post Office where the Daily Docket Register is maintained. The Post Office will remove the license die from the machine which will then be sent for repair, etc.
In all cases, the re-setting of he credit metres of the machines will be done at the Post Office.
(viii) Cut-out labels with frank impression on them for prepayment of postage can be used on all postal articles except articles of the insured mail subject to the following conditions:
(ix) An advertisement may also appear alongside the date impression, provided that: