Total Computerization of Head Post Offices – A Project Guide</= title> <o:SmartTagType namespaceuri=3D"urn:schemas-microsoft-com:office:smarttags" name=3D"place"/> <o:SmartTagType namespaceuri=3D"urn:schemas-microsoft-com:office:smarttags" name=3D"metricconverter"/>  <style>  </style>  </head> <body lang=3DEN-US style=3D'tab-interval:.5in'> <div class=3DSection1> Total Computerization of Head Post Offices R= 11; A Project Guide<o:p></o:p> <o:p> </o:p> <st1:place w:= st=3D"on">S Rajendra</st1:pl= ace> Kumar<o:p></o:p></= p> <o:p> </o:p> Introduction:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l8 level1 lfo5; tab-stops:list .5in'>When we adopt computerization, we make a conscious choice of adopting a new way of working. Problems in computerization indicate that we have not made a seamless transition to the new work ethos. This document attempts to remove some of the wrinkles on the way to effective computerization and facilitate replication of total computerization of head post offices without the need for experimentation.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l8 level1 lfo5; tab-stops:list .5in'>Benefits of com= puterization will be more if we evolve a network interconnecting our offices as ear= ly as possible. This can be done by computerizing more offices. <o:p></o:= p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l8 level1 lfo5; tab-stops:list .5in'>Adding on IT infrastructure without integrating the same will cause a drag on our system. Hence it is important that we simultaneously make efforts for optimum utilization of the infrastructure.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l8 level1 lfo5; tab-stops:list .5in'>IT is no longer= a novelty. The customer’s expected standard of service has to be delivered. We need to adopt a structured and integrated approach in or= der to be successful in meeting the expectations.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l8 level1 lfo5; tab-stops:list .5in'>Any network wil= l be as effective as the data it contains. Data has to be captured as a par= t of the work process. The same data should not be entered more than once if data integrity and security have to be maintained. From this point of view, total computerization of the post office, which is the main sour= ce of basic data in our network, assumes significance. <o:p></o:p>= </li> </ul> <o:p> </o:p> Objective:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Dsquare> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l17 level1 lfo1= 7; tab-stops:list .5in'>The objectives = of this document are:<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Dsquare> <ul style=3D'margin-top:0in' type=3Dcircle> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l17 level2 lfo= 17; tab-stops:list 1.0in'>To compile the ingredients of total computerization of head post offices for ease of comprehension.<o:p></o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l17 level2 lfo= 17; tab-stops:list 1.0in'>To guide implementers.<o:p></o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l17 level2 lfo= 17; tab-stops:list 1.0in'>To suggest wa= ys and means of increasing the effectiveness of implementation.<o:p></o:p></= span></li> </ul> </ul> <o:p> </o:p> Preparation of Project Plan: <o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l11 level1 lfo6; tab-stops:list .5in'>A comprehensive project plan document is very crucial for successful implementation of= any project. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l11 level1 lfo6; tab-stops:list .5in'>The project pla= n has to clearly identify all the sub tasks for successful implementation. W= hat has to be done, by whom and in what time frame has to be clearly broug= ht out. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l11 level1 lfo6; tab-stops:list .5in'>The project plan should also lay down a monitoring mechanism to ensure that the project progresses as scheduled.<o:p></o:p></li> </ul> <o:p> </o:p> Project team:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l13 level1 lfo3; tab-stops:list .5in'>Ideally head of office ought to be the team leader. If head of office is due to retire= or transfer, another officer who is likely to be associated with the proj= ect till the end ought to be selected. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l13 level1 lfo3; tab-stops:list .5in'>The composition= of the team should not be altered for the period of implementation and stabilization of the project.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l13 level1 lfo3; tab-stops:list .5in'>A guard file or project diary has to be maintained. This will be apart from the file maintained in the office and will be in the custody of the project lea= der. All significant events during the course of implementation have to be noted. The project file will also contain the notes of the system administrator at the time of implementation, including network paramet= ers etc. This project file will be of immense help to the successor, whene= ver there is a change of guard, either in the office itself or in the Divi= sion concerned. <o:p></o:p></= span></li> </ul> <o:p> </o:p> Site Preparation:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Coordination be= tween Civil, Electrical and Networking works is very important. <o:p></o:p><= /span></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Providing a good quality power supply will reduce maintenance woes in the long run. Good earthing ensuring voltage between earth and neutral below 3 volts is a must. All computers and peripherals have to draw power through UPS. In order to ensure uninterrupted power, generator is essential in the tot= ally computerized office. </sp= an><o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Ensure adequate redundancy of plug points – sufficient for computers peripherals= and some spare points. <o:p>= </o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>The hardware su= pplied for total computerization project comes along with a 5 KVA UPS. If the= re are additional computers in the office, they may be provided with sepa= rate 0.6 KVA UPS each. Server will require 1 KVA.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>A typical layou= t of a totally computerized HPO is given as Annexure I. The more spread out t= he computer network is, the difficult it is to maintain. Hence the layout= has to be as compact as possible. The idea of a computer hall, pooling together computers other than counters and treasury at one place, has = been successfully implemented in some offices. This needs to be replicated = in all offices. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Every “seat” in the manual setup need not be given a computer. H= ence identifying points where computers are required is important. Generally the registration delivery work is completed by 10 AM. The accounts bra= nch working hours are 10 AM to 6 PM. It is possible to share the computers – accounts branch PAs taking over at 1030 or 1100.<o:p></o:p></s= pan></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Some offices are physically split in different buildings. If a split office cannot be avoided, the only practical way of integrating the data is to take a backup and merge the data in the server at the main office. It would be cumbersome to put into operation.&nbs= p; Hence it is suggested to confine computers to one building.<o:p= ></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Structured cabl= ing is a must for network (typically UTP cable Cat 5 or 6 is used). The cabli= ng has to be along the walls and covered. Electrical cable & computer cab= le should not run side by side. The network infrastructure would consist = of a Switch which may be housed in Server room. Switches are typically in multiples of 8 ports (adequate for 8 computers). Ensure adequate redun= dant capacity. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Ergonomics: Sim= ple working furniture is to be preferred. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Server room has= to be physically secure and preferably air conditioned, if summer temperatur= es are in excess of <st1:metricconverter ProductID=3D"350 C" w:st=3D"on">= 350 C</st1:metricconverter>. </spa= n><o:p></o:p></li> </ul> <o:p> </o:p> <o:p> </o:p> Procurement of Hardware/ System Software:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Hardware suppli= ed for total computerization (Plan) project consists of server, 10 PCs, peripherals, 5 KVA UPS, generator and operating system software. The source of supply is DGS&D rate contract. Communication with vendor= is important for timely supply.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>The plan projec= t does not have provision for additional server for mirroring. Mirroring is a technology that enables a second server to take over in the event of server failure. If we have the resources, we should plan for a second server, since the head post office has direct customer interface.<o:p>= </o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Hardware should= be installed and checked within a week of the supply, even if the site is= not ready.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>In most offices= the hardware supplied may not be adequate to meet the requirements of total computerization, including training requirements outlined below. Most offices would be having old computers, but they may be too slow to be operationally effective. One way to overcome this problem is to take a= ction to condemn the computers following the procedure given in Directorate letter No 40-01/2003-Tech dated 17 Dec 2003. The “life period= 221; of computer is 8 years and in the case of unserviceable MPCMs it can be six years. Condemned computers can be replaced. <o:p></o:p></li> </ul> <o:p> </o:p> <o:p> </o:p> Training:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Three levels of training:<o:p></o:p></li> <ul style=3D'margin-top:0in' type=3Dcircle> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level2 lfo2; tab-stops:list 1.0in'>At Postal Tra= ining Centres.<o:p></o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level2 lfo2; tab-stops:list 1.0in'>At regional W= orkplace Computer Training Centres (WCTC).<o:p></o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level2 lfo2; tab-stops:list 1.0in'>At workplace.= <o:p></o:p></li> </ul> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>WCTC instructors ought to have an aptitude for working with computers as well as for teaching. They have to be trained as trainers in PTCs. WCTCs have a role in fulfilling the trai= ning requirements in large numbers. Focus of training in WCTCs has to be on= the postal applications and not on basics of computers.<o:p></o:p><= /li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Personnel with aptitude for working on computers should get a solid grounding in PTCs. They may be utilized instructors in WCTCs or as resource persons for workplace training.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Workplace train= ing: Training in departmental software is skill – based. It will not be comple= ted at PTCs and WCTCs. There is a need for continuous reinforcement at the wo= rkplace. From this point of view, it would be a good idea to develop facility f= or training at the site of the total computerization project. This could = be done by setting aside an existing old computer for training purpose. I= f it is too old try to get a replacement. The training computer should n= ot be connected to LAN. However, ensure that all available data is dumped= in training computer to facilitate simulation of real life situations. One hour of training daily, through resource person trained in PTCs, would= be very effective. Even already trained staff can benefit since their dou= bts can be clarified. This would develop camaraderie and result in better implementation.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>All “trai= nable” personnel in totally computerized office have to be trained in all applications running in the office.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>At least two personnel should be trained as system administrator, including one Inspector grade official. This is to avoid over dependence on one pers= on for troubleshooting. At least two officials in each office other than = system administrator should be trained and capable of installing application software and configuring it.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Coordination be= tween training at WCTCs and actual utilization of the trained staff for computerized operations, is important. There should not be too much of= a gap in utilizing the staff after training.<o:p></o:p></li> </ul> <o:p> </o:p> Installation of hardware and system software:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l15 level1 lfo1= 3; tab-stops:list .5in'>Initial install= ation of hardware and system software is done by the vendor. It is very important that the system administrator is present at the time of this= installation and documents all the parameters set, for future reference. On a future date, when there is some network problem, the vendor representative may have changed; the system administrator may be on leave; but the documentation will be handy. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l15 level1 lfo1= 3; tab-stops:list .5in'>Server installa= tion is a specialized and time consuming task and is best left to the system administrator. A good system administrator can fine tune the network a= nd customize it to the requirements of the office. Again, the system administrator has to document all that he is doing. It is very easy to= get lost in a maze created by oneself. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l15 level1 lfo1= 3; tab-stops:list .5in'>The system administrator’s notes have to be recorded in the project file for future reference.<o:p></o:p></li> </ul> <o:p> </o:p> Installation and Configuration of Application software:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l5 level1 lfo7; tab-stops:list .5in'>Application sof= tware is easy to install. Configuration of the application software in a net= work requires a basic understanding of the network. At least two officials other than system administrator have to be trained in this task.<o:p><= /o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l5 level1 lfo7; tab-stops:list .5in'>If for some rea= son, the application has to be re-installed, the data has to be backed up, = the application uninstalled through “Control Panel” and then installed again. The backed up data has to be restored.<o:p></o:p></sp= an></li> </ul> <o:p> </o:p> Master Data Entry:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Master data ent= ry is a one time affair. Any available computer, including the newly supplied computers may be utilized, even if networking has not been completed. = Master data entry may be carried out in shifts if required.<o:p></o:p>= </li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>All master data entered has to be validated independently (by a person other than the = data entry operator). Involve the supervisor in validation. Defects in the master data will cause operational problems and affect the project implementation. Hence extra care has to be given to validation and protection of the data after validation. It will be a good practice for the supervisor to change his password immediately after validation.= <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Some master dat= a such as the “Localities” database in “Postman” modu= le, savings bank data etc would be requiring around two months for compilation, editing and validation. This has to be planned for. Other= wise the master data entry would drag on endlessly, sabotaging the project itself. It would be necessary to carry out data entry in shifts, pooli= ng together all available resources and prescribing objective targets of = data entry per hour. It is also important that the project leader monitors = the progress in the data entry on a daily basis.<o:p></o:p><= /li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>The localities database would primarily depend on the data given by the postmen. Acti= ve involvement of the PRIs(P) will also be required. It is suggested to sensitize all the personnel involved before collecting the data, so th= at the primary data is available in the form required for data entry. Eg = It will be beneficial to enter the data in the same order as the route to= be followed by the postman on his beat. This will enable the delivery sli= p to be in the order required by the postman. There can be a consensus on s= ome common abbreviations which are locally well understood, so that data e= ntry effort is reduced. <o= :p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Once the networ= k has been set up, the master data may be transferred to the server.<o:p>= </o:p></li> </ul> <o:p> </o:p> Test Run:<o:p></o:p> <o:p></o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l9 level1 lfo14; tab-stops:list .5in'>Once the applic= ation software is installed and configured and the master data is ready, we = are ready for the test run. Before starting the test run, ensure that a so= ft copy of the validated master data is stored safely in the hard disk it= self in another location and in a backup medium like tape, CD or even anoth= er hard disk.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l9 level1 lfo14; tab-stops:list .5in'>The test run sh= ould not be prolonged – maximum one week. If you have the resources, a parallel run will be even better. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l9 level1 lfo14; tab-stops:list .5in'>A successful te= st run boosts morale tremendously and enhances performance. Hence the preparedness for test run is all the more important.<o:p></o:p>= </li> </ul> <o:p> </o:p> Implementation:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Implementation = has to be gradual – one module at a time. Each implementation is an iteration of installation & configuration of application software, master data entry and test run. It is suggested to allot on an average= 15 days for implementation of each module. Master data entry can go on concurrently to save time. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Implementing mo= dules, one at a time, will enable us to focus on the complete and successful implementation in each process. There will be less pressure on the implementation team and the user confidence will be boosted.<o:p></o:p= ></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Supervisors hav= e to be involved in the implementation from the beginning. Otherwise there = will be difficulty in internalizing the role of supervisor in the computeri= zed operations.<o:p></o:p></li> </ul> <o:p> </o:p> Total Computerization of HPO:<o:p></o:p> <o:p> </o:p> <![if !supportLists]>· <![endif]>The available applications cover all post of= fice functions. For implementing total computerization, it is essential that the following modules are installed on systems that are networked: <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>Treasury <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>Point of Sale <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>Despatch <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>Postman <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>Sub Accounts <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>Accountant <![if !supportLists]>§ <![endif]>Pay Bills <![if !supportLists]>§ <![endif]>Schedules <![if !supportLists]>§ <![endif]>Other Bills <![if !supportLists]>§ <![endif]>Bank Reconciliation <![if !supportLists]>§ <![endif]>NPC Bills <![if !supportLists]>§ <![endif]>GPF Account Maintenance <![if !supportLists]>§ <![endif]>Pension Payment <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>MO Compilation <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>SB Cash <o:p> </o:p> <![if !supportLists]>· <![endif]>While installing Treasury, the details of the Point of Sale module installed should be given. <o:p> </o:p> <![if !supportLists]>· <![endif]>In the Point of Sale module the Supervisor should enter the details of the Treasury module and ensure that he gets the relevant options. <o:p> </o:p> <![if !supportLists]>· <![endif]>In the Postman module the Supervisor should enter the details of Point of Sale and Treasury modules. <o:p> </o:p> <![if !supportLists]>· <![endif]>The Sub Accounts module is interlinked with Treasury module <o:p> </o:p> <![if !supportLists]>· <![endif]>In the MO Compilation module, the details of Point of Sale, Postman and Sub accounts modules should be entered for data transfer between the applications. <o:p> </o:p> <![if !supportLists]>· <![endif]>In the Accountant – Pay Bill module, t= he details of Treasury module should be entered. <o:p> </o:p> <![if !supportLists]>· <![endif]>Sanchaya Post is not linked with Meghdoot. F= or capturing the summary of SB transactions, the SB Cash should be installed.<= /p> <o:p> </o:p> <![if !supportLists]>· <![endif]>The Counter PAs and Treasurer should acknowl= edge transfer of cash / cheque through system immediately on physical transfer.<= /p> <o:p> </o:p> <![if !supportLists]>· <![endif]>At the close of the counter, the counter PAs will have to transfer the money or cheques held by them to the Treasurer af= ter making relevant entries in the application. The counter PA can make any change= in the amount given before the treasurer accepts it. No modification is possible once t= he treasurer acknowledges the money received in the treasury module. <o:p> </o:p> <![if !supportLists]>· <![endif]>When the treasurer acknowledges the entry of cash/ cheques transfer, the counter PAs will have to use the option “= Submit Accounts”. They can also print the accounts. <o:p> </o:p> <![if !supportLists]>· <![endif]>When the Counter PA uses the “Submit A= ccounts” option, the details of accounts are transferred to the Supervisor. The Supervisor should select the accounts of the PA concerned and verify the same with the relevant reports. Once this is done, the relevant data passes on to the HO summary. <o:p> </o:p> <![if !supportLists]>· <![endif]>In the Postman module, on completion of data entry relating to money orders, the Supervisor has to transfer the data of money to be paid to each postman. Only then the treasurer will be able to select the concerned postman= and enter the details of cash given in the treasury module. <o:p> </o:p> <![if !supportLists]>· <![endif]>When the postmen render their returns, the t= reasurer accepts the cash returned including that of VP articles delivered. <o:p> </o:p> <![if !supportLists]>· <![endif]>The delivery PA enters the returns of all articles and money orders in the Postman module. <o:p> </o:p> <![if !supportLists]>· <![endif]>The supervisor has to verify the cash return= ed with reference to the vouchers and submit the accounts to HO summary. <o:p> </o:p> <![if !supportLists]>· <![endif]>In case of VP articles delivered, the superv= isor has to transfer VP details to treasury. On such transfer, the counter PA can book the VP Money Orders without cash and make VP adjustments. <o:p> </o:p> <![if !supportLists]>· <![endif]>In the Sub Accounts module, the supervisor h= as to verify the remittances from/ to SOs/ BOs for making future adjustments f= or advance/ transit etc. <o:p> </o:p> <![if !supportLists]>· <![endif]>In the case of MOs issued at HO and SO, MO compilation posting should be done and they should be verified with SO summ= ary everyday. <o:p> </o:p> <![if !supportLists]>· <![endif]>When all the above steps are correctly follo= wed, the HO Summary and HO Cash Book can be automatically generated. <o:p> </o:p> A Note about effective utilization: <o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Dsquare> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l14 level1 lfo1= 8; tab-stops:list .5in'>Articles have t= o be booked on cash payment directly at the counters. Counters have to be actually multipurpose.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Dsquare> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l14 level1 lfo1= 8; tab-stops:list .5in'>The postman mod= ule is having two options for data entry: “Pre sorting” and ̶= 0;Post sorting”. In pre sorting, the articles are sorted first and then data entry is done. This only mimics the manual operation. In post sor= ting the localities database is referred by the software for sorting the articles beat-wise. It is noticed that this option is not being used by most offices since it requires additional effort for implementation. T= he advantages of this mode are:<o:p></o:p></li> <ul style=3D'margin-top:0in' type=3Dcircle> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l14 level2 lfo= 18; tab-stops:list 1.0in'>Expertise of = beat sorting is not required by the operator since he is assisted by the computer.<o:p></o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l14 level2 lfo= 18; tab-stops:list 1.0in'>The articles = will be automatically arranged by the computer when delivery slip is generated.<o:p></o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l14 level2 lfo= 18; tab-stops:list 1.0in'>If the locali= ties database has been correctly validated, there will be no ambiguity in = the beat demarcations – no tossing of letters between beats.<o:p></= o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l14 level2 lfo= 18; tab-stops:list 1.0in'>The detailed localities database will be an asset and can be used for as a product= in Data Post with some modifications and additions.<o:p></o:p></l= i> </ul> </ul> <o:p> </o:p> Importance of Backup:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Loss of data is= a disaster that can strike any moment. Hence a backup procedure has to be built into our day to day working.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>It would be a g= ood idea to take daily back-up on a separate hard disk through USB port.<s= pan style=3D'mso-spacerun:yes'> <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>The procedure f= or restoration of backed up data should be practiced on the training computer, if available. This will enable quick restoration of services= in the event of a disaster.<o:p></o:p></li> </ul> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> Maintenance:<o:p></o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Machines do malfunction. We may not be able to predict the failures. If we are una= ble to put the machines back into operation in time, implementation will s= uffer and morale will be low. We should have an institutional mechanism for maintenance. This should= be monitored through a designated officer. Eg ASP (R) or IPO (C). Instruc= tions on AMC for computers and peripherals are contained in Directorate lett= er No 40-36/2000-Tech dated 30 June 2003. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>At least two officials trained in hardware maintenance would be helpful in troubleshooting tasks.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Every official = should be able to take care of minor problems that may occur in the course of= day to day operations without assistance from colleagues. If a simple paper jam brings work to a halt, confidence of our customers as well as staff will take a beating. Simulating such problems in off hours on training computer and practicing will help. Computers and peripherals are our t= ools for doing our work. They are here to stay. It is better to make friends with them and look after them.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Stickers contai= ning basic info such as date of installation, contact number of service engineer etc should be affixed on each hardware device. A well maintai= ned history sheet will enable easy diagnosis of the problem.<o:p></o:p></s= pan></li> </ul> <o:p> </o:p> Monitoring: <o:p></o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>The head of off= ice and divisional head have a crucial role in monitoring the project at implementation as well as post implementation stages. <o:p></o:p></spa= n></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Post implementa= tion, the utilization of all options in the software and working in a network need to be closely monitored. This cannot be left to the system administrator.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>The tasks pertaining to computer operations have to be incorpor= ated in the MDW of the operators & supervisors.<o:p></o:p></li> </ul> <o:p> </o:p> Security:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l0 level1 lfo12; tab-stops:list .5in'>Instructions gi= ven in Directorate letter No 46 – 5/ 2004 – Tech dated 21 Jul 2004 have to be followed. <o:p></o:p></li> </ul> <o:p> </o:p> Survey on Status of Total Computerization of Head Post Offices: <o:p></o:p>= <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Dsquare> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l1 level1 lfo16; tab-stops:list .5in'>It is proposed = to carry out a survey on the status of total computerization of Head Post Offices. The data will be analyzed by PSCI. The survey form given in Annexure II may be validated by the head of office in all computerized head post offices and mailed to us. <o:p></o:p></li> </ul> Annexure II<o:p></o:p> <o:p> </o:p> Survey on Status of Total Computerization of He= ad Post Offices<o:p></o:p>= <o:p> </o:p> <= o:p></o:p> <table class=3DMsoTableGrid border=3D1 cellspacing=3D0 cellpadding=3D0 style=3D'border-collapse:collapse;border:none;mso-border-alt:solid windowt= ext .5pt; mso-yfti-tbllook:191;mso-padding-alt:0in 5.4pt 0in 5.4pt;mso-border-inside= h: .5pt solid windowtext;mso-border-insidev:.5pt solid windowtext'> <tr style=3D'mso-yfti-irow:0;mso-yfti-firstrow:yes'> <td width=3D590 colspan=3D2 valign=3Dtop style=3D'width:6.15in;border:sol= id windowtext 1.0pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> Computer Census (including supervisors)<o:p></o:p> </td> </tr> <tr style=3D'mso-yfti-irow:1'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of computers in general counters (Point of Sale Module) <o:p></o:p></span= > </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:2'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of computers in Financial Services (SB) counters (Sanchaya Post)<o:p></o:= p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:3'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of counters in Registration Despatch – (POS Despatch Module)<o:p></= o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:4'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of computers in Registration Delivery (Postman)<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:5'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of computers in Treasury (Treasury)<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:6'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of computers in Sub Accounts (Sub Accounts Sub acc)<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:7'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of computers in Accounts (Accountant module)<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:8'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of other computers (Please specify)<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:9'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Point of Sale – Counters<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:10'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether the counters are multipurpose (Yes/ No)?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:11'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> % of articles that are “pre-stamped”.<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:12'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether counter computers are functioning in network mode or stand-alone mode?<o:= p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:13'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether cash and cheques physically transferred to treasury are transferred/ acknowledged electronically also?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:14'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether the transactions data validated by the supervisor at the counters gets transferred to the treasurer over the network? <o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:15'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether the money orders for VP articles delivered, are being booked based on the data available on the network?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:16'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Point of Sale – Despatch<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:17'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether the dispatch master data is available in the computer?<o:p></o:p><= /p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:18'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether destination-wise lists are being generated automatically for the articles booked at the counters?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:19'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Postman<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:20'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Which option is being used – pre sorting or post sorting?<o:p></o:p></spa= n> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:21'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether locality database has been compiled and is in use?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:22'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether delivery slip is generated in the order of the postman route?<o:p></o:p><= /span> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:23'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether registered abstract is generated from computer daily?<o:p></o:p></= p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:24'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether amounts to be given to postmen are transferred to treasurer electronicall= y on authorization by supervisor?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:25'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether returns are captured directly on the computer?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:26'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether data pertaining to redirected articles is transferred to dispatch over the network.<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:27'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether “Enquiry” option is being used for complaints?<o:p></o:p></sp= an> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:28'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Sub Accounts<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:29'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether SO Summary is generated from computer daily?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:30'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether SO Slip is generated for all SOs daily?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:31'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Treasury<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:32'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether treasurer’s cash book is generated through computer?<o:p></o:p></sp= an> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:33'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether stamp balance register is generated through computer?<o:p></o:p></= p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:34'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether treasury module is linked to the other modules over the network?<o:p></o:= p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:35'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether HO Summary is generated through computer?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:36'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Accountant<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:37'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether master data for pay bills, GPF, pensioners etc has been captured and validated?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:38'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether pay bills are drawn through computer?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:39'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether recovery schedules are generated through computer?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:40'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether acquittance rolls are prepared and transferred to treasury for payment ov= er network?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:41'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether bank reconciliation statement and statement of remittances to/ drawal from bank are generated through computer?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:42'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether NPC Bill abstract is generated through computer?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:43'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether GPF account maintenance is being done through computer?<o:p></o:p>= </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:44'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether pension payment details are transferred to treasury for payment over netw= ork?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:45'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> General<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:46'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether UPS adequate backup is available (@ 0.6 VA per computer and 1 KVA for server)?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:47'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether generator backup is available for all computers?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:48;mso-yfti-lastrow:yes'> <td width=3D590 colspan=3D2 valign=3Dtop style=3D'width:6.15in;border:sol= id windowtext 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Any other remarks/ suggestions on total computerization of HO<o:p>= </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> </td> </tr> </table> <o:p> </o:p> </div> </body> </html>

MIME-Version: 1.0 Content-Location: file:///C:/3A4BB24E/TotalComputerization.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" Total Computerization of Head Post Offices – A Project Guide</= title> <o:SmartTagType namespaceuri=3D"urn:schemas-microsoft-com:office:smarttags" name=3D"place"/> <o:SmartTagType namespaceuri=3D"urn:schemas-microsoft-com:office:smarttags" name=3D"metricconverter"/>  <style>  </style>  </head> <body lang=3DEN-US style=3D'tab-interval:.5in'> <div class=3DSection1> Total Computerization of Head Post Offices R= 11; A Project Guide<o:p></o:p> <o:p> </o:p> <st1:place w:= st=3D"on">S Rajendra</st1:pl= ace> Kumar<o:p></o:p></= p> <o:p> </o:p> Introduction:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l8 level1 lfo5; tab-stops:list .5in'>When we adopt computerization, we make a conscious choice of adopting a new way of working. Problems in computerization indicate that we have not made a seamless transition to the new work ethos. This document attempts to remove some of the wrinkles on the way to effective computerization and facilitate replication of total computerization of head post offices without the need for experimentation.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l8 level1 lfo5; tab-stops:list .5in'>Benefits of com= puterization will be more if we evolve a network interconnecting our offices as ear= ly as possible. This can be done by computerizing more offices. <o:p></o:= p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l8 level1 lfo5; tab-stops:list .5in'>Adding on IT infrastructure without integrating the same will cause a drag on our system. Hence it is important that we simultaneously make efforts for optimum utilization of the infrastructure.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l8 level1 lfo5; tab-stops:list .5in'>IT is no longer= a novelty. The customer’s expected standard of service has to be delivered. We need to adopt a structured and integrated approach in or= der to be successful in meeting the expectations.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l8 level1 lfo5; tab-stops:list .5in'>Any network wil= l be as effective as the data it contains. Data has to be captured as a par= t of the work process. The same data should not be entered more than once if data integrity and security have to be maintained. From this point of view, total computerization of the post office, which is the main sour= ce of basic data in our network, assumes significance. <o:p></o:p>= </li> </ul> <o:p> </o:p> Objective:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Dsquare> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l17 level1 lfo1= 7; tab-stops:list .5in'>The objectives = of this document are:<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Dsquare> <ul style=3D'margin-top:0in' type=3Dcircle> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l17 level2 lfo= 17; tab-stops:list 1.0in'>To compile the ingredients of total computerization of head post offices for ease of comprehension.<o:p></o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l17 level2 lfo= 17; tab-stops:list 1.0in'>To guide implementers.<o:p></o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l17 level2 lfo= 17; tab-stops:list 1.0in'>To suggest wa= ys and means of increasing the effectiveness of implementation.<o:p></o:p></= span></li> </ul> </ul> <o:p> </o:p> Preparation of Project Plan: <o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l11 level1 lfo6; tab-stops:list .5in'>A comprehensive project plan document is very crucial for successful implementation of= any project. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l11 level1 lfo6; tab-stops:list .5in'>The project pla= n has to clearly identify all the sub tasks for successful implementation. W= hat has to be done, by whom and in what time frame has to be clearly broug= ht out. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l11 level1 lfo6; tab-stops:list .5in'>The project plan should also lay down a monitoring mechanism to ensure that the project progresses as scheduled.<o:p></o:p></li> </ul> <o:p> </o:p> Project team:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l13 level1 lfo3; tab-stops:list .5in'>Ideally head of office ought to be the team leader. If head of office is due to retire= or transfer, another officer who is likely to be associated with the proj= ect till the end ought to be selected. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l13 level1 lfo3; tab-stops:list .5in'>The composition= of the team should not be altered for the period of implementation and stabilization of the project.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l13 level1 lfo3; tab-stops:list .5in'>A guard file or project diary has to be maintained. This will be apart from the file maintained in the office and will be in the custody of the project lea= der. All significant events during the course of implementation have to be noted. The project file will also contain the notes of the system administrator at the time of implementation, including network paramet= ers etc. This project file will be of immense help to the successor, whene= ver there is a change of guard, either in the office itself or in the Divi= sion concerned. <o:p></o:p></= span></li> </ul> <o:p> </o:p> Site Preparation:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Coordination be= tween Civil, Electrical and Networking works is very important. <o:p></o:p><= /span></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Providing a good quality power supply will reduce maintenance woes in the long run. Good earthing ensuring voltage between earth and neutral below 3 volts is a must. All computers and peripherals have to draw power through UPS. In order to ensure uninterrupted power, generator is essential in the tot= ally computerized office. </sp= an><o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Ensure adequate redundancy of plug points – sufficient for computers peripherals= and some spare points. <o:p>= </o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>The hardware su= pplied for total computerization project comes along with a 5 KVA UPS. If the= re are additional computers in the office, they may be provided with sepa= rate 0.6 KVA UPS each. Server will require 1 KVA.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>A typical layou= t of a totally computerized HPO is given as Annexure I. The more spread out t= he computer network is, the difficult it is to maintain. Hence the layout= has to be as compact as possible. The idea of a computer hall, pooling together computers other than counters and treasury at one place, has = been successfully implemented in some offices. This needs to be replicated = in all offices. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Every “seat” in the manual setup need not be given a computer. H= ence identifying points where computers are required is important. Generally the registration delivery work is completed by 10 AM. The accounts bra= nch working hours are 10 AM to 6 PM. It is possible to share the computers – accounts branch PAs taking over at 1030 or 1100.<o:p></o:p></s= pan></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Some offices are physically split in different buildings. If a split office cannot be avoided, the only practical way of integrating the data is to take a backup and merge the data in the server at the main office. It would be cumbersome to put into operation.&nbs= p; Hence it is suggested to confine computers to one building.<o:p= ></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Structured cabl= ing is a must for network (typically UTP cable Cat 5 or 6 is used). The cabli= ng has to be along the walls and covered. Electrical cable & computer cab= le should not run side by side. The network infrastructure would consist = of a Switch which may be housed in Server room. Switches are typically in multiples of 8 ports (adequate for 8 computers). Ensure adequate redun= dant capacity. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Ergonomics: Sim= ple working furniture is to be preferred. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l6 level1 lfo1; tab-stops:list .5in'>Server room has= to be physically secure and preferably air conditioned, if summer temperatur= es are in excess of <st1:metricconverter ProductID=3D"350 C" w:st=3D"on">= 350 C</st1:metricconverter>. </spa= n><o:p></o:p></li> </ul> <o:p> </o:p> <o:p> </o:p> Procurement of Hardware/ System Software:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Hardware suppli= ed for total computerization (Plan) project consists of server, 10 PCs, peripherals, 5 KVA UPS, generator and operating system software. The source of supply is DGS&D rate contract. Communication with vendor= is important for timely supply.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>The plan projec= t does not have provision for additional server for mirroring. Mirroring is a technology that enables a second server to take over in the event of server failure. If we have the resources, we should plan for a second server, since the head post office has direct customer interface.<o:p>= </o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Hardware should= be installed and checked within a week of the supply, even if the site is= not ready.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>In most offices= the hardware supplied may not be adequate to meet the requirements of total computerization, including training requirements outlined below. Most offices would be having old computers, but they may be too slow to be operationally effective. One way to overcome this problem is to take a= ction to condemn the computers following the procedure given in Directorate letter No 40-01/2003-Tech dated 17 Dec 2003. The “life period= 221; of computer is 8 years and in the case of unserviceable MPCMs it can be six years. Condemned computers can be replaced. <o:p></o:p></li> </ul> <o:p> </o:p> <o:p> </o:p> Training:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Three levels of training:<o:p></o:p></li> <ul style=3D'margin-top:0in' type=3Dcircle> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level2 lfo2; tab-stops:list 1.0in'>At Postal Tra= ining Centres.<o:p></o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level2 lfo2; tab-stops:list 1.0in'>At regional W= orkplace Computer Training Centres (WCTC).<o:p></o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level2 lfo2; tab-stops:list 1.0in'>At workplace.= <o:p></o:p></li> </ul> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>WCTC instructors ought to have an aptitude for working with computers as well as for teaching. They have to be trained as trainers in PTCs. WCTCs have a role in fulfilling the trai= ning requirements in large numbers. Focus of training in WCTCs has to be on= the postal applications and not on basics of computers.<o:p></o:p><= /li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Personnel with aptitude for working on computers should get a solid grounding in PTCs. They may be utilized instructors in WCTCs or as resource persons for workplace training.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Workplace train= ing: Training in departmental software is skill – based. It will not be comple= ted at PTCs and WCTCs. There is a need for continuous reinforcement at the wo= rkplace. From this point of view, it would be a good idea to develop facility f= or training at the site of the total computerization project. This could = be done by setting aside an existing old computer for training purpose. I= f it is too old try to get a replacement. The training computer should n= ot be connected to LAN. However, ensure that all available data is dumped= in training computer to facilitate simulation of real life situations. One hour of training daily, through resource person trained in PTCs, would= be very effective. Even already trained staff can benefit since their dou= bts can be clarified. This would develop camaraderie and result in better implementation.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>All “trai= nable” personnel in totally computerized office have to be trained in all applications running in the office.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>At least two personnel should be trained as system administrator, including one Inspector grade official. This is to avoid over dependence on one pers= on for troubleshooting. At least two officials in each office other than = system administrator should be trained and capable of installing application software and configuring it.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Coordination be= tween training at WCTCs and actual utilization of the trained staff for computerized operations, is important. There should not be too much of= a gap in utilizing the staff after training.<o:p></o:p></li> </ul> <o:p> </o:p> Installation of hardware and system software:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l15 level1 lfo1= 3; tab-stops:list .5in'>Initial install= ation of hardware and system software is done by the vendor. It is very important that the system administrator is present at the time of this= installation and documents all the parameters set, for future reference. On a future date, when there is some network problem, the vendor representative may have changed; the system administrator may be on leave; but the documentation will be handy. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l15 level1 lfo1= 3; tab-stops:list .5in'>Server installa= tion is a specialized and time consuming task and is best left to the system administrator. A good system administrator can fine tune the network a= nd customize it to the requirements of the office. Again, the system administrator has to document all that he is doing. It is very easy to= get lost in a maze created by oneself. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l15 level1 lfo1= 3; tab-stops:list .5in'>The system administrator’s notes have to be recorded in the project file for future reference.<o:p></o:p></li> </ul> <o:p> </o:p> Installation and Configuration of Application software:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l5 level1 lfo7; tab-stops:list .5in'>Application sof= tware is easy to install. Configuration of the application software in a net= work requires a basic understanding of the network. At least two officials other than system administrator have to be trained in this task.<o:p><= /o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l5 level1 lfo7; tab-stops:list .5in'>If for some rea= son, the application has to be re-installed, the data has to be backed up, = the application uninstalled through “Control Panel” and then installed again. The backed up data has to be restored.<o:p></o:p></sp= an></li> </ul> <o:p> </o:p> Master Data Entry:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Master data ent= ry is a one time affair. Any available computer, including the newly supplied computers may be utilized, even if networking has not been completed. = Master data entry may be carried out in shifts if required.<o:p></o:p>= </li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>All master data entered has to be validated independently (by a person other than the = data entry operator). Involve the supervisor in validation. Defects in the master data will cause operational problems and affect the project implementation. Hence extra care has to be given to validation and protection of the data after validation. It will be a good practice for the supervisor to change his password immediately after validation.= <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Some master dat= a such as the “Localities” database in “Postman” modu= le, savings bank data etc would be requiring around two months for compilation, editing and validation. This has to be planned for. Other= wise the master data entry would drag on endlessly, sabotaging the project itself. It would be necessary to carry out data entry in shifts, pooli= ng together all available resources and prescribing objective targets of = data entry per hour. It is also important that the project leader monitors = the progress in the data entry on a daily basis.<o:p></o:p><= /li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>The localities database would primarily depend on the data given by the postmen. Acti= ve involvement of the PRIs(P) will also be required. It is suggested to sensitize all the personnel involved before collecting the data, so th= at the primary data is available in the form required for data entry. Eg = It will be beneficial to enter the data in the same order as the route to= be followed by the postman on his beat. This will enable the delivery sli= p to be in the order required by the postman. There can be a consensus on s= ome common abbreviations which are locally well understood, so that data e= ntry effort is reduced. <o= :p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l2 level1 lfo2; tab-stops:list .5in'>Once the networ= k has been set up, the master data may be transferred to the server.<o:p>= </o:p></li> </ul> <o:p> </o:p> Test Run:<o:p></o:p> <o:p></o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l9 level1 lfo14; tab-stops:list .5in'>Once the applic= ation software is installed and configured and the master data is ready, we = are ready for the test run. Before starting the test run, ensure that a so= ft copy of the validated master data is stored safely in the hard disk it= self in another location and in a backup medium like tape, CD or even anoth= er hard disk.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l9 level1 lfo14; tab-stops:list .5in'>The test run sh= ould not be prolonged – maximum one week. If you have the resources, a parallel run will be even better. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l9 level1 lfo14; tab-stops:list .5in'>A successful te= st run boosts morale tremendously and enhances performance. Hence the preparedness for test run is all the more important.<o:p></o:p>= </li> </ul> <o:p> </o:p> Implementation:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Implementation = has to be gradual – one module at a time. Each implementation is an iteration of installation & configuration of application software, master data entry and test run. It is suggested to allot on an average= 15 days for implementation of each module. Master data entry can go on concurrently to save time. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Implementing mo= dules, one at a time, will enable us to focus on the complete and successful implementation in each process. There will be less pressure on the implementation team and the user confidence will be boosted.<o:p></o:p= ></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Supervisors hav= e to be involved in the implementation from the beginning. Otherwise there = will be difficulty in internalizing the role of supervisor in the computeri= zed operations.<o:p></o:p></li> </ul> <o:p> </o:p> Total Computerization of HPO:<o:p></o:p> <o:p> </o:p> <![if !supportLists]>· <![endif]>The available applications cover all post of= fice functions. For implementing total computerization, it is essential that the following modules are installed on systems that are networked: <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>Treasury <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>Point of Sale <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>Despatch <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>Postman <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>Sub Accounts <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>Accountant <![if !supportLists]>§ <![endif]>Pay Bills <![if !supportLists]>§ <![endif]>Schedules <![if !supportLists]>§ <![endif]>Other Bills <![if !supportLists]>§ <![endif]>Bank Reconciliation <![if !supportLists]>§ <![endif]>NPC Bills <![if !supportLists]>§ <![endif]>GPF Account Maintenance <![if !supportLists]>§ <![endif]>Pension Payment <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>MO Compilation <![if !supportLists]><= span style=3D'mso-list:Ignore'>o&nb= sp; <![endif]>SB Cash <o:p> </o:p> <![if !supportLists]>· <![endif]>While installing Treasury, the details of the Point of Sale module installed should be given. <o:p> </o:p> <![if !supportLists]>· <![endif]>In the Point of Sale module the Supervisor should enter the details of the Treasury module and ensure that he gets the relevant options. <o:p> </o:p> <![if !supportLists]>· <![endif]>In the Postman module the Supervisor should enter the details of Point of Sale and Treasury modules. <o:p> </o:p> <![if !supportLists]>· <![endif]>The Sub Accounts module is interlinked with Treasury module <o:p> </o:p> <![if !supportLists]>· <![endif]>In the MO Compilation module, the details of Point of Sale, Postman and Sub accounts modules should be entered for data transfer between the applications. <o:p> </o:p> <![if !supportLists]>· <![endif]>In the Accountant – Pay Bill module, t= he details of Treasury module should be entered. <o:p> </o:p> <![if !supportLists]>· <![endif]>Sanchaya Post is not linked with Meghdoot. F= or capturing the summary of SB transactions, the SB Cash should be installed.<= /p> <o:p> </o:p> <![if !supportLists]>· <![endif]>The Counter PAs and Treasurer should acknowl= edge transfer of cash / cheque through system immediately on physical transfer.<= /p> <o:p> </o:p> <![if !supportLists]>· <![endif]>At the close of the counter, the counter PAs will have to transfer the money or cheques held by them to the Treasurer af= ter making relevant entries in the application. The counter PA can make any change= in the amount given before the treasurer accepts it. No modification is possible once t= he treasurer acknowledges the money received in the treasury module. <o:p> </o:p> <![if !supportLists]>· <![endif]>When the treasurer acknowledges the entry of cash/ cheques transfer, the counter PAs will have to use the option “= Submit Accounts”. They can also print the accounts. <o:p> </o:p> <![if !supportLists]>· <![endif]>When the Counter PA uses the “Submit A= ccounts” option, the details of accounts are transferred to the Supervisor. The Supervisor should select the accounts of the PA concerned and verify the same with the relevant reports. Once this is done, the relevant data passes on to the HO summary. <o:p> </o:p> <![if !supportLists]>· <![endif]>In the Postman module, on completion of data entry relating to money orders, the Supervisor has to transfer the data of money to be paid to each postman. Only then the treasurer will be able to select the concerned postman= and enter the details of cash given in the treasury module. <o:p> </o:p> <![if !supportLists]>· <![endif]>When the postmen render their returns, the t= reasurer accepts the cash returned including that of VP articles delivered. <o:p> </o:p> <![if !supportLists]>· <![endif]>The delivery PA enters the returns of all articles and money orders in the Postman module. <o:p> </o:p> <![if !supportLists]>· <![endif]>The supervisor has to verify the cash return= ed with reference to the vouchers and submit the accounts to HO summary. <o:p> </o:p> <![if !supportLists]>· <![endif]>In case of VP articles delivered, the superv= isor has to transfer VP details to treasury. On such transfer, the counter PA can book the VP Money Orders without cash and make VP adjustments. <o:p> </o:p> <![if !supportLists]>· <![endif]>In the Sub Accounts module, the supervisor h= as to verify the remittances from/ to SOs/ BOs for making future adjustments f= or advance/ transit etc. <o:p> </o:p> <![if !supportLists]>· <![endif]>In the case of MOs issued at HO and SO, MO compilation posting should be done and they should be verified with SO summ= ary everyday. <o:p> </o:p> <![if !supportLists]>· <![endif]>When all the above steps are correctly follo= wed, the HO Summary and HO Cash Book can be automatically generated. <o:p> </o:p> A Note about effective utilization: <o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Dsquare> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l14 level1 lfo1= 8; tab-stops:list .5in'>Articles have t= o be booked on cash payment directly at the counters. Counters have to be actually multipurpose.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Dsquare> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l14 level1 lfo1= 8; tab-stops:list .5in'>The postman mod= ule is having two options for data entry: “Pre sorting” and ̶= 0;Post sorting”. In pre sorting, the articles are sorted first and then data entry is done. This only mimics the manual operation. In post sor= ting the localities database is referred by the software for sorting the articles beat-wise. It is noticed that this option is not being used by most offices since it requires additional effort for implementation. T= he advantages of this mode are:<o:p></o:p></li> <ul style=3D'margin-top:0in' type=3Dcircle> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l14 level2 lfo= 18; tab-stops:list 1.0in'>Expertise of = beat sorting is not required by the operator since he is assisted by the computer.<o:p></o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l14 level2 lfo= 18; tab-stops:list 1.0in'>The articles = will be automatically arranged by the computer when delivery slip is generated.<o:p></o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l14 level2 lfo= 18; tab-stops:list 1.0in'>If the locali= ties database has been correctly validated, there will be no ambiguity in = the beat demarcations – no tossing of letters between beats.<o:p></= o:p></li> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l14 level2 lfo= 18; tab-stops:list 1.0in'>The detailed localities database will be an asset and can be used for as a product= in Data Post with some modifications and additions.<o:p></o:p></l= i> </ul> </ul> <o:p> </o:p> Importance of Backup:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Loss of data is= a disaster that can strike any moment. Hence a backup procedure has to be built into our day to day working.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>It would be a g= ood idea to take daily back-up on a separate hard disk through USB port.<s= pan style=3D'mso-spacerun:yes'> <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>The procedure f= or restoration of backed up data should be practiced on the training computer, if available. This will enable quick restoration of services= in the event of a disaster.<o:p></o:p></li> </ul> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> Maintenance:<o:p></o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Machines do malfunction. We may not be able to predict the failures. If we are una= ble to put the machines back into operation in time, implementation will s= uffer and morale will be low. We should have an institutional mechanism for maintenance. This should= be monitored through a designated officer. Eg ASP (R) or IPO (C). Instruc= tions on AMC for computers and peripherals are contained in Directorate lett= er No 40-36/2000-Tech dated 30 June 2003. <o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>At least two officials trained in hardware maintenance would be helpful in troubleshooting tasks.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Every official = should be able to take care of minor problems that may occur in the course of= day to day operations without assistance from colleagues. If a simple paper jam brings work to a halt, confidence of our customers as well as staff will take a beating. Simulating such problems in off hours on training computer and practicing will help. Computers and peripherals are our t= ools for doing our work. They are here to stay. It is better to make friends with them and look after them.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Stickers contai= ning basic info such as date of installation, contact number of service engineer etc should be affixed on each hardware device. A well maintai= ned history sheet will enable easy diagnosis of the problem.<o:p></o:p></s= pan></li> </ul> <o:p> </o:p> Monitoring: <o:p></o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>The head of off= ice and divisional head have a crucial role in monitoring the project at implementation as well as post implementation stages. <o:p></o:p></spa= n></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>Post implementa= tion, the utilization of all options in the software and working in a network need to be closely monitored. This cannot be left to the system administrator.<o:p></o:p></li> </ul> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l12 level1 lfo4; tab-stops:list .5in'>The tasks pertaining to computer operations have to be incorpor= ated in the MDW of the operators & supervisors.<o:p></o:p></li> </ul> <o:p> </o:p> Security:<o:p></o:p> <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Ddisc> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l0 level1 lfo12; tab-stops:list .5in'>Instructions gi= ven in Directorate letter No 46 – 5/ 2004 – Tech dated 21 Jul 2004 have to be followed. <o:p></o:p></li> </ul> <o:p> </o:p> Survey on Status of Total Computerization of Head Post Offices: <o:p></o:p>= <o:p> </o:p> <ul style=3D'margin-top:0in' type=3Dsquare> <li class=3DMsoNormal style=3D'text-align:justify;mso-list:l1 level1 lfo16; tab-stops:list .5in'>It is proposed = to carry out a survey on the status of total computerization of Head Post Offices. The data will be analyzed by PSCI. The survey form given in Annexure II may be validated by the head of office in all computerized head post offices and mailed to us. <o:p></o:p></li> </ul> Annexure II<o:p></o:p> <o:p> </o:p> Survey on Status of Total Computerization of He= ad Post Offices<o:p></o:p>= <o:p> </o:p> <= o:p></o:p> <table class=3DMsoTableGrid border=3D1 cellspacing=3D0 cellpadding=3D0 style=3D'border-collapse:collapse;border:none;mso-border-alt:solid windowt= ext .5pt; mso-yfti-tbllook:191;mso-padding-alt:0in 5.4pt 0in 5.4pt;mso-border-inside= h: .5pt solid windowtext;mso-border-insidev:.5pt solid windowtext'> <tr style=3D'mso-yfti-irow:0;mso-yfti-firstrow:yes'> <td width=3D590 colspan=3D2 valign=3Dtop style=3D'width:6.15in;border:sol= id windowtext 1.0pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> Computer Census (including supervisors)<o:p></o:p> </td> </tr> <tr style=3D'mso-yfti-irow:1'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of computers in general counters (Point of Sale Module) <o:p></o:p></span= > </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:2'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of computers in Financial Services (SB) counters (Sanchaya Post)<o:p></o:= p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:3'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of counters in Registration Despatch – (POS Despatch Module)<o:p></= o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:4'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of computers in Registration Delivery (Postman)<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:5'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of computers in Treasury (Treasury)<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:6'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of computers in Sub Accounts (Sub Accounts Sub acc)<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:7'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of computers in Accounts (Accountant module)<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:8'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Number of other computers (Please specify)<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:9'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Point of Sale – Counters<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:10'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether the counters are multipurpose (Yes/ No)?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:11'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> % of articles that are “pre-stamped”.<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:12'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether counter computers are functioning in network mode or stand-alone mode?<o:= p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:13'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether cash and cheques physically transferred to treasury are transferred/ acknowledged electronically also?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:14'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether the transactions data validated by the supervisor at the counters gets transferred to the treasurer over the network? <o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:15'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether the money orders for VP articles delivered, are being booked based on the data available on the network?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:16'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Point of Sale – Despatch<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:17'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether the dispatch master data is available in the computer?<o:p></o:p><= /p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:18'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether destination-wise lists are being generated automatically for the articles booked at the counters?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:19'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Postman<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:20'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Which option is being used – pre sorting or post sorting?<o:p></o:p></spa= n> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:21'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether locality database has been compiled and is in use?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:22'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether delivery slip is generated in the order of the postman route?<o:p></o:p><= /span> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:23'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether registered abstract is generated from computer daily?<o:p></o:p></= p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:24'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether amounts to be given to postmen are transferred to treasurer electronicall= y on authorization by supervisor?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:25'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether returns are captured directly on the computer?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:26'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether data pertaining to redirected articles is transferred to dispatch over the network.<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:27'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether “Enquiry” option is being used for complaints?<o:p></o:p></sp= an> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:28'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Sub Accounts<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:29'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether SO Summary is generated from computer daily?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:30'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether SO Slip is generated for all SOs daily?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:31'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Treasury<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:32'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether treasurer’s cash book is generated through computer?<o:p></o:p></sp= an> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:33'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether stamp balance register is generated through computer?<o:p></o:p></= p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:34'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether treasury module is linked to the other modules over the network?<o:p></o:= p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:35'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether HO Summary is generated through computer?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:36'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Accountant<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:37'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether master data for pay bills, GPF, pensioners etc has been captured and validated?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:38'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether pay bills are drawn through computer?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:39'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether recovery schedules are generated through computer?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:40'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether acquittance rolls are prepared and transferred to treasury for payment ov= er network?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:41'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether bank reconciliation statement and statement of remittances to/ drawal from bank are generated through computer?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:42'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether NPC Bill abstract is generated through computer?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:43'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether GPF account maintenance is being done through computer?<o:p></o:p>= </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:44'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether pension payment details are transferred to treasury for payment over netw= ork?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:45'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> General<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:46'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether UPS adequate backup is available (@ 0.6 VA per computer and 1 KVA for server)?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:47'> <td width=3D511 valign=3Dtop style=3D'width:383.4pt;border:solid windowte= xt 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Whether generator backup is available for all computers?<o:p></o:p> </td> <td width=3D79 valign=3Dtop style=3D'width:59.4pt;border-top:none;border-= left:none; border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt; mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid window= text .5pt; mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt'> <o:p> </o:p> </td> </tr> <tr style=3D'mso-yfti-irow:48;mso-yfti-lastrow:yes'> <td width=3D590 colspan=3D2 valign=3Dtop style=3D'width:6.15in;border:sol= id windowtext 1.0pt; border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:s= olid windowtext .5pt; padding:0in 5.4pt 0in 5.4pt'> Any other remarks/ suggestions on total computerization of HO<o:p>= </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> <o:p> </o:p> </td> </tr> </table> <o:p> </o:p> </div> </body> </html>