POSTAL MANUAL VOLUME IV

Part -I

CHAPTER-III

CASUAL LEAVE

99. As reproduced in Appendix No. III to Fundamental and Supplementary Part III (Leave rules) casual leave is not a recognized form of leave and is not subject to any rules made by the Government of India. A Government servant on casual leave is not treated as absent from duty and his pay is not intermitted. For administrative reason and in order to ensure, as far as possible, uniformity of treatment in this respect, the following instructions have been laid down by the Director-General of Posts to regulate the grant of casual leave to the officers and staff of the Department of Posts which must be strictly observed:-

(a) Casual leave is limited to a maximum of 8 days in a calendar year in respect of all the staff except the Postal Dispensary Staff for whom it is 10 days as prescribed by the Department of Personnel and Training.

(b) The number of days specified is a maximum only and no one can claim the maximum number of days of casual leave as a matter of right.

(c) Casual Leave is intended essentially for short periods of absence due to unexpected contingencies. Such leave should ordinarily be granted for short periods of 1, 2 or 3 days but not exceeding 5 days at any one time. The head of the office may however waive this condition in any individual case if he considers that there are exceptional circumstances justifying a relaxation in this regard. The practice of prefixing or suffixing casual leave to gazetted holidays or Sundays should be discouraged. Sundays, Public Holidays and weekly offs falling within the period of casual leave, or preceding or following it, should not be counted as part of the casual leave.

(d) Except in the cases specified in Rule 100 below, the grant of casual leave is, in each case, subject to the clear condition that no extra expenditure should be incurred in consequence of the absence of an official on casual leave. Casual leave can be granted only when this can be done without inconvenience to public, administration and the work of the absentee can be distributed and performed by the remaining staff or can be held up without inconvenience pending his return to duty.

(e) The authority competent to grant casual leave is the head of the office, and where the applicant is himself the head of the office, the authority immediately superior to him. The Head of the office under the control of a Gazetted officer may delegate the power to grant casual leave to any authority subordinate to the latter. The decision of this authority to grant or not to grant casual leave is final in all cases.

Note 1.-- A branch postmaster or Gramin Dak Sewak Sub Postmaster is not Head of an office for the purposes of this instruction.

Note 2.-- In the case of postmen, village postmen, mail-guards and Class IV servants, the power to grant casual leave will be exercised by the Head of offices subject to the condition that if a substitute is required in place of an absentee, the authority competent to arrange for the substitute will be the authority competent to sanction the casual leave.

Note 3.-- In regard to persons who join Government service in the middle of a calendar year, the authority competent to grant such leave will have the discretion to grant either the full period of 8 or 10 days as the case may be or only a proportion thereof, after taking into account the circumstances of the case.

Note 4.-- If an official is transferred during the middle of the year from an office or post where the limit of 10 days casual leave applies to an office or post where the limit of 8 days casual leave applies or vice versa the amount of casual leave admissible may be determined by the head of the office after taking into account all circumstances of the case.

100. Expenditure by payment of overtime allowance or by employment of substitutes or by payment of traveling allowance may be incurred on account of the absence of officials on casual leave only in the following cases :-

(a) By payment of overtime allowance to a Sorting Assistant substitute/Mail-guards/Mailman and other Class IV substitutes; : In a case where a Sorting Assistant/Mail-guard/Mailman/other Class IV in the R.M.S. proceeds on casual leave and no leave reserve Sorter/Mail-guard/ Mailman/other Class IV, is available to perform the work of the absentee and the work of the absentee Sorting Assistant/Mailguard/Mailman/other Class IV, cannot be held up or distributed among the staff on duty, a substitute from officials on off-duty i.e. at rest, may be placed on overtime duty to carry on the work of the absentee, on payment of overtime allowance.

(The authority ordering overtime allowance should certify that no leave reserve was available at the station and duties could not be combined and that the work could not be managed without a substitute).

(b) In post offices by engaging substitutes in the place of postman and class IV servants.

Note: The rules regulating the employment of substitutes in casual leave vacancies are given in Appendix 6 of this volume.

(c) By payment of traveling allowance to substitutes : In the case of single- handed or two handed post offices, telegraph branches of combined post Railway Mail Service record offices, mail offices, traveling sections or such offices where although the sanctioned establishment exceeds two, it is not possible to make local arrangements to fill up a casual leave vacancy.

(Government of India’s decisions below S.R.-114 and Director General’s Instructions below S.R.-114, Posts and Telegraphs Compilation of the F.& S. Rules, and Memo No. ESA.-10/41/7 dated the 22nd December, 1942.)

101. Deleted.

102. Casual leave need not be reported nor recorded in absentee statements, in service books or service rolls. It should be noted in loose sheets in form Est.-50. The forms should be kept with the authority empowered to sanction casual leave or with his head clerk, if any. Inspecting Officers should scrutinize a proportion of these casual leave sheets. When an official is transferred, the officer maintaining his casual leave sheets will forward them enclosed in a service registered cover direct to the officer by whom they are to be maintained.

CHAPTER IV

PENSION AND GRATUITIES

PENSION RULES

103.

104.

Pension is admissible to permanent employees who retire or are retired with a qualifying service of not less than ten years. Temporary employees who retire on superannuation or invalidation after rendering not less than ten years of service or retire voluntarily after 20 years’ continuous service are also eligible for pension. The different classes of pension are –

1.
2.
3.
4.
5.
6.
7.
8.
9.

105.

At any time after a Government servant has completed thirty years’ qualifying service-

(a)
(b)

Provided that-

(a)
(b)

Instructions for the prompt disposal of pension cases.

106.

107.

Note: In the returns, the length of time a case has been pending should be reckoned from the date on which the applicant for pension or gratuity, in each case, ceased to be borne on the establishment.

Provisional Pension

108.

(i)
(ii)
(iii)
(iv)

Note : Pension cases of voluntary retirement, invalid retirement and compulsory retirement are not covered by the above rules.

109.

110.

111. All officers concerned must keep a constant watch over the pension work of their offices. They must personally scrutinize the return of pending pension and gratuity cases (of those of their subordinates whose pensions and gratuity cases they are competent to sanction as well as of those whose pensions or gratuities their subordinate non gazetted officers are competent to sanction) prepared each months in their offices, and they should take immediate steps to accelerate the completion of cases which the return shows to be pension for three months or more. They should also, from time to time test the completeness and accuracy of the return by reference to the cases themselves when these come up before them. They should take special precaution that these pensions or gratuities are sanctioned by them personally if they are empowered to do so or sent to the officers concerned for sanction if they are not the competent authority, as soon as they are complete in all respects, and that the papers on which their signature is necessary are also signed by them.

112. In dealing with applications for pension or gratuity the officers concerned must satisfy themselves that all the instructions in this chapter are fully complied with, so far as the requirements of the case in question are concerned.

ENQUIRIES TO BE MADE IN MARCH AND SEPTEMBER TO ASCERTAIN WHO ARE LIKELY TO RETIRE.

113.

114.

(1)

(a) First Stage: Verification of service:

(i) The Head of Office shall go through the Service Book of the Government and satisfy himself as to whether the certificates of verification for the entire service are recorded therein.

(ii) In respect of the unverified portion or portions of service, he shall arrange to verify the portion or portions of such service, as the case may be, with reference to pay bills, or other relevant records and record necessary certificates in the Service Book.

(iii) If the service for any period is not capable of being verified in the manner specified in sub-clause(i) and sub clause (ii), that period of service having been rendered by the Government servant in another office or Department, a reference shall be made to the Head of Office in which the Government servant is shown to have served during that period for the purpose of verification

(iv)If any portion of service rendered by a Government servant is not capable of being verified in the manner specified in sub-clause (i), or sub-clause (ii), or sub-clause (iii), the government servant shall be asked to file a written statement on plain paper stating that he had in fact rendered that period of service, and shall, at the foot of the statement, make a declaration as to the truth of that statement, and shall in support of such declaration produce all documentary in support of such declaration produce all documentary evidence and furnish all information which is in his power to produce or furnish.

(v)The Head of office shall, after taking into consideration the facts in the written statement and the evidence produced and the information furnished by that Government servant in support of the said period of service, admit that portion of service as having been rendered for the purpose of calculating the pension of that Government servant.

(b)

(i)

(ii)
(iii)

(c) Third Stage : As soon as the second stage is completed and in any case not later than ten months prior to the date of retirement of the Government servant, the Head of Office shall take the following action:-

(i)
(ii)
(iii)

(2) Action under clauses (a), (b) and (c) of sub-rule (1) shall be completed eight months prior to the date of retirement of the Government servant.

115.
116.
117.
118.
119.
120.
121.
122.
123.
124.
125.
126.
127.

	Length of service	Death Gratuity payable to family
(i)	Less than one year	2 times of `emoluments’
(ii)	One year or more, but less than 5 years	6 times of `emoluments’
(iii)	5 years or more but less than 20 years	12 times of `emoluments’
(iv)	20 years or more	Half of `emoluments’ for every completed six monthly period of qualifying service subject to a maximum of 33 times `emoluments’ or Rs.3.50 lakhs, whichever is less.

`Emoluments’ include DA on the date of death.

Note – The amount of gratuity should be rounded off to the next higher rupee.

5.
6.

7.

8.

128.

2.

3.

(a)
(b)
(c)

the family of the deceased shall be entitled to Family Pension.

4. The monthly rate of family pension is expressed in whole rupees, fraction of a rupee being rounded off to the next higher rupee. Where family pension is payable to more than one person, each share containing a fraction of a rupee should be rounded off to the next higher rupee.

5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

15.

(a)	Widow or widower	Till date of remarriage or death, whichever is earlier. Pension is payable for the date of death also.
(b)	Unmarried son/daughter/widowed/divorced daughter	Till date of marriage/remarriage or date of attaining the age of 25 years or starts earning more than Rs.2550 per month.
(c)	Son(s) suffering from disorder or disability of mind or physically crippled.	For life or till he starts earning more than Rs.2550 per month.
(d)	Daughter(s) (including widowed/divorced daughter(s)) suffering from disorder or disability of mind or physically crippled	For life or till she gets married or till she starts earning more than Rs.2550 per month.
(e)	Dependent parent(s)	Till death or starts earning more than Rs.2550 per month.

In cases covered by (b) to (d) above, the family pension will be paid through guardian till he/she attains the age of 18 years and thereafter to him/her directly. However in the case of son/daughter suffering from disorder/disability of mind, it will be paid through guardian throughout.

129.
130.

(a) If he dies while on re-employed service, his family will be allowed Family Pension, 1964, or the Military Family Pension already authorized, whichever is more advantageous.

(b) If on re-employment he had opted to surrender military pension and dies after retirement, his family will be allowed Family Pension, 1964.

(i) retires from re-employed service without earning civil pension, his family will be allowed Military Family Pension already authorized;

(ii) retires from re-employed service after earning civil pension, he should at the time of retirement from re-employed service exercise an option electing either Family Pension,. 1964 or Military Family Pension already authorized.

131.
132.
133.
134.
135.
136.
137.

138.

139.

140.

141.

(i)
(ii)
(iii)
(iv)

142.
143.
144.
145.
146.
147.
148.

149.

150. Compensation to officials under the Workmen’s Compensation Act

(a) The principal classes of employees in the Department of Posts who are included within the definition of “Workman” in clause (n) of sub-section (1) of Section 2 of the Workmen’s Compensation Act, 1923, read with Schedule II thereto are the following

Class of employee	Relevant clauses in Schedule II
Lorry driver	Clause (i)
Packing foreman, packing supervisory, packer, carpenter, label writer	Clause (iii)
Lascar, Sardar, lister driver	Clause (iii) or (vii)
Despatch assistant(loader), boy lascar, crane driver with assistant, manjee and dandee, marker, weighman.	Clause (vii)
Electrical mechanic, electric mazdoors, oiler, cleaner	Clause (ix)
Engine driver	Clause (ix) or (xix)
Engineering supervisor	Clause (ix) or (xii) or (xv) or (xix)
Electrical supervisor	Clause (ix) or (xix)
Line Inspector, Trolleyman	Clause (xii)
Town Inspector (Postal), Inspector of RMS, Inspector of Peons, Orderly peons to the Inspector of Railway Mail Service, Head Postman, Potman, Village Postman, letter officials working Moble Post Offices, Box Peon, Mail Peon, line overseer, runner, ghat porter, mail guard, RMS sorter, RMS porter, van peon, mail overseer boatman, taskwork messenger, delivery peon, bicycle peon, extra departmental mail carrier, extra departmental messenger, mazdoor on daily wages, line rider, bhistis, cable guard, motor driver, all clerks whose duty is to escort mails in mail lorries, and dispatch riders.	Clause(xiii)
Carrier attendant, wire mazdoor, mazdoor	Clause (xv)
Inspector and sub-inspector of lines, line mazdoor	Clause (xv) or (xvi)
Mechanic, wireman and assistant mistry	Clause (xv) or (xix)
Cable supervisor	Clause (xvi)
Engine driver, electrical plant attendant, battery, engine mazdoor, battery mazdoor, mazdoor oiler	Clause (xix)

Note : The above list of employees is merely intended for the guidance of departmental officers and does not have any statutory force.

(b) Compensation is payable in case of temporary/permanent disablement or death as a result of an employment injury. The contracting of any disease listed in Schedule III to the Workmen’s Compensation Act is deemed to be an injury by accident.

(c)

(i)	Where death results from the injury	An amount equal to fifty per cent of the monthly wages of the deceased workman multiplied by the relevant factor/specified in Schedule IV of the WC Act or an amount of eighty thousand rupees whichever is more.
(ii)	Where permanent total disablement results from the injury	An amount equal to sixty percent of the monthly wages of the injured workman multiplied by the relevant factor in Schedule Iv of the WC Act or an amount of ninety thousand rupees, whichever is more.

(iii)

Where permanent partial disablement results from the injury

(i) in the case of an injury specified in part-II of Schedule –I of the ACT such percentage of the compensation which would have been payabe in the case of permanent total disablement as is specified therein as being the percentage of the loss of the earning capacity caused by that injury, and

(ii) in the case of aninjury not specified in Schedule-I of the Act, such percentage of the compensation payable in the case of permanent total disablement as is proportionate to the loss of earning capacity (as assessed by the qualified medical practitioner) permanently caused by the injury,

(iv)

Where the temporary disablement, whether total or partial, results from the injury

A half-monthly payment of the sum equivalent to twenty-five percent of monthly wages of the workman. The half-monthly payment is payable on the sixteenth day:-

(i) From the date of disablement where such disablement lasts for a period of twenty-eight days or more, or

(ii) after the expiry of waiting period of three days from the date of disablement where such disablement lasts for a period of less than twenty-eight days; and thereafter half-monthly during the disablement or during a period of five years, whichever period is shorter.

Note : (1) Where the monthly wages of a workman exceed four thousand rupees, his monthly wages for the purposes of (a) and (b) above shall be deemed to be four thousand rupees only.

(2) The minimum rates of compensation for permanent disablement and death specified in the Act is Rupees ninety thousand and eighty thousand respectively. The maximum amount of compensation works out to about Rs.5,48,496.00 for permanent disablement and Rs.4,57,080.00 for death.

(d) Settlement of claims under the Act

The claims for compensation broadly fall in three categories, as below:-

(i) Uncontested cases:

(a)
(b)
(c)
(d)
(e)

(ii) Disputed Cases

(a)
(b)

(iii) Fatal cases:

(a)
(b)
(c)

POWERS OF SANCTION

151. The officers mentioned in the Schedule below are authorized to sanction expenditure on the grant of compensation payable under the Workmen’s Compensation Act (1923) (VIII of 1923) and to the extent indicated therein.

Authorities	Extent of Sanction
(i) Director General	Full Powers
(ii) All Chief Post Masters General, Directors, Postal Training Colleges, Directors, Postal Staff College, Ghaziabad, Director, Foreign Post, Mumbai	Power to sanction compensation for temporary disablement upto a period of two years and to sanction commutation and other lumpsum payment subject to a maximum of Rs.1,000 in each case, and to the condition that the amount involved can be met from the budget provision made for the purpose or by reappropriation with the sanction of the competent authority.

NOTE : On receipt of the above sanction, the payment of the compensation will be arranged for by the Audit Officer concerned.

SETTLEMENT OF CLAIMS DISPOSED OF UNDER THE WORKMEN’S COMPENSATION ACT, 1923

152. The authorities mentioned against item (ii) in rule 151 should submit a consolidated return in the prescribed form to the Director General on or before the 1st June following the calendar year to which it relates.

CHAPTER XVI REVISION OF ESTABLISHMENT—GENERAL RULES

POWERS

Rule 523.

The powers of officer of the Department in respect of creation, revision or abolition of establishments are defined in the Schedule of Financial Powers of Officers of the Indian Postal Department.

SUBMISSION OF PROPOSALS FOR FIXED ESTABLISHMENTS TO THE DIRECTORATE GENERAL.

524.

All proposals made by Divisional Heads of Postal/Railway Mail Service, Chief Postmasters, Executive Engineer/ Superintendent Engineer will be submitted by Heads of Circles to the Director General directly. In such cases, the papers containing the proposals will be forwarded to the sanctioning authority, in consultation with the Circle IFA, by the Head of the Circle who will personally add the following sentence in his forwarding letter :-

“The figures shown as representing the present cost of the establishment affected by this proposal has been verified by the Circle IFA in its verification certificate No. .,dated the ……(enclosed).”

The proposals relating to BD and Marketing, PLI, Postal Directorate, Civil Wing should be sent through the respective CGMs/DDsG/Chief Engineer (C)

Note- Every proposal must be submitted to the Director General at least three months in advance (in case of fixed establishment) and two months (in case of temporary establishment) of the date from which sanction is desired. In the case of Postal and Railway Mail Service, where necessary, it must be supported by a statistical memorandum and a copy of the value return.

CHAPTER XVII

REVISION OF ESTABLISHMENT POST OFFICE AND RAILWAY MAIL SERVICE

PERSONAL RESPONSIBILITY FOR INCREASES IN ESTABLISHMENTS CHARGES

525.

Before sanctioning proposals for the creation or revision of fixed establishments or for the employment of experimental and temporary establishments, the authority empowered to sanction or revise the establishment must personally scrutinize them and satisfy herself/himself that they are fully justified with reference to the standards and rules on the subject.

PREPARATION OFPROPOSALS REGARDING FIXED ESTABLISHMENTS

526.

Every letter containing a proposal for the creation, revision or abolition of fixed establishments should explain fully the grounds on which it is based, along with the financial effect clearly. In other words, the letter should show the

present cost of the establishment or portion of establishment affected, details

of the number and pay of the appointments which it is proposed to add or modify, and the cost after revision of the establishment or portion of establishment concerned, the particulars being exhibited in tabular form. (For further instructions see Posts & Telegraphs Initial,

Account Code, Vol-I). For this purpose the establishment charges should be taken to be divided into four portions,

as shown below :-

(a) In the case of a Head Office or a very large Sub Office

(1) clerical establishment;

(2) delivery establishment;

(3) class IV establishment

(4) other items such as contingent allowance of the office, house rent, etc.

(b) In the case of a Railway Mail Service Division

(i) Sorting Assistant establishment

(2)Mail Guards establishments

(3) Class IV establishment;

(4) Other items such as contingent allowance, allowance to attendants at rest house, etc.

Exception—When it is proposed to revise or abolish an existing house-rent charge, or to incur a new one, details should be given only in respect of the items of house rent that are affected by the proposal.

527.

When it is proposed to transfer an appointment or other establishment charge from one office or division to another, the proposal should contain: (a) the abolition of the appointment or charge in its old office or division, and simultaneous creation of the appointment or charge in the new office or division.

529.

In the case of an office, line appointment or other establishment charge which is proposed for only a portion of each year or the cost of which is higher during a portion of a year than during the rest of the year, one twelfth of its total annual cost should be taken as its monthly cost.

SUBMISSION OF PROPOSALS REGARDING FIXED ESTABLISHMENT TO THE HEAD OF THE CIRCLE

530.

Every proposal made by a Supdt. or Chief Postmaster or

Executive Engineer/ Superintending Engineer, as the case may be, must be submitted to the Head of the Circle at

least three months in advance of the date from which sanction is desired and where necessary, it must be supported by a statistical statement in Form Est.2, Est.3 or Est.3(a) as the case may be.

531.

A value return in Form Est.5 or Est6(a), as the case may be, should be submitted with every proposal :-

(1) in connection with experimental post office,

(2) for increasing the establishment charge of a branch office

(3) for converting a branch office into a sub office,

(4) for closing an office on the ground of its being un-remunerative.

(5) for increasing the cost of those mail lines which benefit branch offices only.

532.

When a proposal involves a revision of the signaling charges of a combined office, it should be accompanied by an abstract statement of the telegraph statistics and revenue of the office for the prceding six months.

PROPOSALS FOR TEMPORARY ESTABLISHMENTS

533.

Proposals for the employment of temporary establishments (including those required for telegraph work in combined offices) should be submitted by Supdt. or Chief Postmaste or Executive Engineer or Superintendent Eningeer as the case may be to the Head of the Circle direct. The grounds on which the proposal should be clearly and fully stated and the date from and the period for which the establishment is likely to be required should be specified. Proposals should be submitted at least two months in advance of the date from which sanction is required.

NOTE:- When it is found that a sanctioned temporary etablishment needs revision, a fresh proposal should be submitted to the Head of the Circle stating the revised temporary establishment for which sanction is actually needed.

SANCTION TO PROPOSALS REGARDING FIXED AND TEMPORARY ESTABLISHMENTS

534.

If a proposal submitted to the competent authority is approved by him and does not require the sanction of a higher authority, he will issue an order of sanction to the officer who submitted the proposal, simultaneously sending copies there of to all concerned, including Establishment Division of the Postal Directorate. The order of sanction will specify the date from which the proposal whould be effective and in the case of a temporary establishment, the period for which it may be needed.

535.

Under no circumstances should effect be given to a revision of fixed establishment from a date earlier than the one specified in the order of sanction and in exceptional cases where the revision is to take place from a later date, a report must be submitted immediately to the competent authority stating the date from which the sanction will be carried out and this date will, at the same time be intimated to the other offices to whom copies of sanction were sent. If the sanction involves an increase in expenditure, the competent authority will inform the Circle IFA and other concerned parties of the revised date of effect without delay and if a decrease is involved, he will issue a revised sanction. Similarly, if it is found that the period for which a temporary establishment has been sanctioned requires alteration, a report must be submitted to the competent authority without delay, stating the period for which sanction is actually needed, and on receipt of this report, a revised order will be issued by him.

536.

If a proposal which requires the Director General’s orders is approved by him, the Head of the Circle will receive an order of sanction, in which the date from which the alteration in the fixed establishment should be carried out or the period for which the temporary establishment may be employed, as the case may be, will be specified. The necessary extract from this order will be communicated by the Head of the Circle to the officer by to whom the proposal was submitted, and a copy of it will be sent to the Chief Postmaster or the Supdt., or Executive Engineer/Superintending Engineer, as the case may be. If for any reason, the sanction to the revision of a fixed

establishment cannot be carried out from the date specified by the Director General or the period of employment of temporary establishment specified in his sanction requires alteration, a report must be submitted at once to the Director General stating the date from which the sanction will be carried out or the period for which sanction is actually needed. In the former case, the revised date of effect will be communicated also to the Circle IFA.

536-A

A sanction involving an increase in expenditure which has not been carried out within a year of the date of issue of the sanction but without stipulation in the sanction about the budgetary provisions of a specified year from which expenditure is to be met, the sanction will have to be revised / renewed by the sanctioning authority before the close of the financial year. The sanction will be considered to have been acted as if payment in whole or in part has been made in pursuance of the sanction within 12 months from the date of its issue. In cases when part payment has been made within the stipulated time, the subsequent payment of the balance may be made without a fresh expenditure sanction.

REGISTER OF SANCTIONED ESTABLISHMENT

537.

The Supdt. must keep up a register of sanctioned establishments for his Division in the form A.C.G. 19(a) used for the sane purpose in head offices. He must ensure that this register is kept corrected properly and up-to-date.

PERIODICAL REVIEW OF THE WORK OF OFFICE AND SECTIONS

538.

It is necessary, in the best interest of the Department and of the staff concerned that the work of Head Offices, larger Sub Offices , Mail Offices, Sections is periodically reviewed as prescribed in the rules to ensure availability of manpower is commensurate with the amount of work in each case.

539.

For this purpose, the Head of the Circle, will arrange to receive, at fixed intervals, statistics of the work of each head office and of each of the larger sub offices in their circles in the forms prescribed for revisions of establishment according to the Bewoor;s Time tests. The intervals

should ordinarily be:-

(a) Kolkata, Mumbai and all GPOs/HOs/MDGs - Every year

(b) LSG/HSG SOs- Every three years

Class I SOs – Every three years

Other T/SOs – Every three years

Revision of Allowances of GDS

GDS BPMs/GDS SPMs – Every three years

Other GDS – Every three years

Note-1.

Register in the proforma indicated below should be maintained to ensure that the prescribed review is carried out within the prescribed period.

Note-2.

It would be sufficient to take up the periodical review of a post office not with reference to the last periodical rview but with refrence to the latest review taken when additional staff as justified was sanctioned.

Note 3. At the time of inspection

of every Head office and Sub Office the Inspecting officers should examine whether the existing strength of the office is adequate or requires revisions. The inspecting officer may direct the Postmaster or Sub postmaster to maintain statistics of the delivery and sorting branches if he is satisfied after examining the statistics of accountable articles mentioned by the office that there is some justification to take up the revision of the existing strength.

Note 4. The review of Bos, rationalization of their establishment and revision of allowance of GDS will be done at the time of review of the SO or HO, as the case may be. There is no need for inspecting officer to visit BO separately for this purpose.

Note 5. Interim review as necessitated due to revision of norms or on account of any significant variation of work load of Offices may be undertaken as and when found necessary.

541.

On receipt of the statistical returns the Head of the Circle will after satisfying himself that the figures are reliable, consider the question of retaining the staff of the office or section concerned.

Special statistics must be taken between the periodical reviews if an abnormal rise or fall in traffic makes such a course available.

POST OFFICE-SPECIAL RULES -ROAD ESTABLISHMENT

544.

The road establishment of each mail line, i.e.the number of GDS Mail Carrier employed to carry the mails, will depend on the length of the line and the weight of mails ordinarily to be conveyed. Wherever practicable, the same GDS Mail Carrier will carry mails in both directions over his stage.

545.

Before submitting to the Head of the Circle any proposal to increase the permanent strength of the road establishment of a mail line (except in cases where the length of the line is increased) the Supdt. must first satisfy himself/herself that the existing road establishment is not in consonance with the work required. He must ensure that this can be done only by revising the mail arrangements, diverting a portion of the mails to another line sending the letter and parcel mails in the same bag, reducing the sizes of the bags, reducing the number of bags by establishing sorting sub-offices, or any other practicable device.

546.

In all cases in which GDS Mail Carriers are employed solely for the benefit of a single office, they must be sanctioned as part of the establishment of that office.