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PROFORMA FOR PRELIMINARY RECEIPT CUM ACKNOWLEDGEMENT
Department of Posts
Customer Care Centre
RTI - 1
Book No Receipt No : Original
Duplicate
Preliminary Receipt cum acknowledgement
Received letter no . ..dated .
from ..
along with Cash/DD/BPL . . ..
(write payment details)
.. under RTI Act-2005 for information sought from . ..
(write name of public authority from whom information is sought )
Date:: Signature of CAPIO/CPIO
(RTI Oblong stamp) Name, Designation and full address
Format of letter for forwarding the application received to CPIO.
Department of Posts
Customer Care Centre ..
(full postal address with contact details)
Ref No. : Date :
To
(CPIO, appellate authority) with contact numbers
..
..
..
..
Sub : Forwarding of application under RTI Act 2005
Sir/Madam
I am forwarding a letter no . . dated .. received from ...for further necessary action. The payment of application fees has been made in cash in the post office under receipt No ./has been made through DD/Cheque which is enclosed herewith.
Date Signature of CAPIO
(RTI Oblong stamp)
Copy to : Applicants address :-
. Information requested by you is likely to be
. available with the above addressee (CPIO). You may
. contact the above addressee directly for any
Information/clarification.
Format of letter for CPIO for asking the applicant to deposit additional fee
Department of Posts
Office of
No. Date :
To
(Applicants Address)
Sir/Madam
Kindly refer to your letter dated requesting for information under the RTI, Act, 05. The information requested by you can be provided to you. However, additional expenditure is to be incurred for providing the information as per the calculations below (in accordance with MOP letter no.34012/8(S)/2005-Estt (B) dated 16/09/2005):-
I would request you to deposit the amount of Rs as per above calculations in this office or any nearby post office and forward the receipt to me. Information will be sent to you on receiving the proof of payment of the amount. In case you are not satisfied with the calculation of additional fees as above, you may appeal against this letter to the following authority.
..
..
..
Date :
Signature of CPIO with SEAL
Format of letter for CPIO for rejection of request(s)
Department of Posts
Office of
Date :
To
(Applicants Address)
Sir/Madam
Kindly refer to your letter dated / / requesting for information under the RTI, Act, 05. I am unable to provide the information requested by you as _____________________________(reasons)_________________________________ which is/are exempted under Section 8 sub sec ( )/Section 9/Section 11 of the Act. The section reads as follows:
In case you are not satisfied with the response above, you may appeal against this rejection to the following Appellate Authority within 30 days of receipt of this letter.
..
..
..
Date :
Signature of CPIO with SEAL
Format of Registers to be maintained by CAPIO/CPIO/Appellate authority
Each CAPIO should maintain two separate registers for receiving the applications or appeals. One register for the Dept of Posts (Pages to be allotted separately for appeals). Second register can be used for all other departments. Separate pages to be allotted to each department for original applications and appeals.
Register heads for CAPIOs for forwarding application
|
S No |
Dt of receipt |
PR No |
Payment details |
Name of applicant |
Contact details |
Name of Public Authority To whom it pertains |
Name and address to whom despatched |
Date of despatch |
Mode of dispatch RL No./ FAX/ |
Remarks |
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2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
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Register heads for CPIO for disposal of application
|
S N |
Dt of receipt |
Mode of receipt (Details) In person/through CAPIO/Post |
Date of registration of application |
Subject matter in brief |
Due date |
Payment particulars |
Decision Taken and Date |
If rejected Provisions invoked |
Mode of despatch and date |
Remarks Including File No. Etc. |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
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Register heads for Appellate Authority for disposal of application
|
S N |
Dt of receipt |
Mode of receipt (Details) In person/through CAPIO/Post |
Date of registration of application |
Subject matter in brief |
Due date |
Decision Taken and Date |
If rejected Provisions invoked |
Mode of despatch and date |
Remarks Including File No. Etc. |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
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History sheet in a file processed by CPIO
1. Date of Receipt :
2.Date of Registration :
3.Due date for reply :
4.Name of applicant :
5.Subject matter in brief :
6.Whether third party is involved :
7.whether other public authority is involved:
8.Whether information is available :
8A.Whether the information is exempt
under RTI Act.
If Yes, exact provision :
9.Whether additional cost is to be
incurred for information :
10.If Yes, the amount calculated and
date of conveying the same
to applicant : :
11.Date of receipt of response from
applicant :
12.Adjusted due date for response :
13.Final outcome :
14. Date of dispatch of response and
mode of dispatch :