| EnglishRTI MANUAL-6
A STATEMENT OF THE CATEGORIES OF DOCUMENTS HELD BY US OR UNDER OUR
CONTROL
General
The primary documents held by the Department relate to the work papers in respect of various products and services. These documents include the records of movement and delivery of accountable articles like Registered Letters, Insured Letters, Insured Parcels, Money Orders, Speed Post, Value payable articles. The record of movement of mailbags is also available. All these records are available for a limited period of 6 months to 18 months depending on the product. It is not possible to retain records beyond the prescribed period due to administrative reasons and space limitations. These documents can be made available to public on request, especially in cases relating to accountable articles with acknowledgements where the acknowledgements have been misplaced and not received by the sender as required by him/her. The records relating to financial, savings bank and postal life insurance are also available in the post office and related administrative offices.
Specific
In addition to the documents relating to operations mentioned
above, the respective offices have custody of the files dealt with by them
in the discharge of their functions. Other documents available with
nodal branches are as follows:-
|
Name of Section/ Division |
Documents
|
|
PF Section |
Files dealing with important policies relating to policy matter relating to paper, printing & supply of forms through Govt. of India Presses/Postal Printing Press, Bhubaneswar, Stamps & Seals manufactured by P S C I C S Ltd. Alligarh. |
|
UPE Section |
Files dealing with procurement of 4 types of bags on centralized basis policy matters relating to other decentralized items - uniform and ject items and stamp cancellation Materials Procurement. |
|
Corporate Planning Section |
Draft National Postal Policy and
related documents/papers
Papers related to Expenditure
Reforms Committee (ERC) and Manpower Planning of the Department.
Economic Survey portion
pertaining to DOP from 2002 to 2005.
Data/Information furnished to
Economic Editors Conference from 2003 to 2005.
|
|
|
Approved Plan documents from 1st
Plan to 10th Plan.
Annual Plan Documents from 2002
to 2003 onwards up to 2005-06.
Material pertaining to DOP
related to Standing Committee on Information Technology from 1992 to 2004-05.
Communication/Interface with
Planning Commission.
|
|
STT Section |
Book Of Information and Annual
Report |
|
Integrated Finance Wing |
General Financial
Rules/Delegation of Financial Rules prescribed by Ministry of Finance.
Delegation of Financial Power to
Secretary and Member of the Postal Services Board. |
|
Vigilance Section |
Documents relating to
investigation of complaints of corruption against officers of the Department and
documents relating to disciplinary cases which are secret/confidential in
nature. |
|
Planning Section |
Files dealing with important
policies relating to expansion/rationalization of the network.
Policies relating to provision of
letterboxes fulfillment of Universal Service Obligation.
Norms for opening of post
offices/Punchayat Sanchar Seva Kendras.
Upgrading/Downgrading and closing
of post offices.
Calculation of income-cost norms
for post offices.
Action Take Note on
recommendations of the Standing Committee of Parliament.
Papers related with
collaborations made for optimizing the network. |
|
|
Papers relating to target
allocations under annual plans and achievement made by various circles in
respect of expansion of postal network and provision of infrastructural
equipment to rural post office.
Reference received from circles
with proposals for opening of post offices or renaming of post offices. |
|
Mails Division |
MIS on Mail Operations
All
Standard Format for Notice
Inviting Tender for carriage of mail by Private transporter
Standard format for Notice
Inviting Tender for carriage of Domestic Mail by Private Airlines. |
|
Establishment Section |
Time Factors for different items
of work for deciding the establishment requirements of each office with respect
to all categories of staff.
Time factors for activities
related to various services and operations of the Department.
Norms for supply of postal
franking machine for use in post offices.
Method for calculation of income
and cost of post offices.
Standard of work for jobs in
Departmental libraries.
Instructions for performance of
various functions. |
|
Philately Section |
Monthly statement of promotion
and development of philately (Revenue Statement)
Monthly statement with regard to
opening of philatelic deposit account (PDAs).
Monthly statement of fund
utilization.
Monthly statement of stock
position of postage stamps and stationery. |
|
Public Grievances Section |
Citizens Charter
Compendium for redressal of
public grievances.
List of computerised customer
care centres
Quarterly statement of complaints
Statement on special drives |
|
Welfare & Sports Section |
Financial Assistance in cases of
death of Postal Employees/GDSs etc
Financial Assistance in case of
death of Postal Employees /GDSs etc. due to
terrorist activity/ dacoits etc. while on duty.
Financial Assistance in case of
death of Postal employees /GDSs etc. while on duty due to accidents.
Financial Assistance in case of
death of Postal Employees /GDSs etc. by terrorists, robbers etc. while not on
duty.
Financial Assistance in cases of
natural calamities, Fire and floods
Financial Assistance in cases of
prolonged and serious illness /major Surgeries.
Financial assistance for regular
employees/ GDSs suffering from TB.
Grant of Financial
Assistance for Extra Ordinary Leave and Half Pay Leave due to prolonged
illness.
Financial assistance for purchase
of Mechanical/ Motorized Tricycle for orthopaedically handicapped
employees
Grant of educational assistance
to the children of Postal Employees.
Incentive for excellence in
academic achievement for Xth & XIIth Class.
Scholarships for UPSC
Examinations.
Scholarships for SC/ ST employees
for Departmental Examination and higher education.
Scholarship for development of
individual personality. |
|
|
Grant of Scholarships and
transport charges to handicapped children of Postal Employees
Financial assistance for
Excursion Trips.
Financial assistance to the
Central Postal Ladies
Organisation and its subordinate
organizationsin the Circles
Financial Assistance to tailoring
classes.
Holiday Homes
Financial assistance to
Recreation Clubs.
Financial Assistance to Residents
Welfare Associations.
Augmentation of Welfare Fund by
voluntary contributions from the staff
Grant of financial assistance on
compassionate grounds.
Facilities to Sportspersons
prescribed by Department of Personnel and Training |