A STATEMENT OF THE CATEGORIES OF DOCUMENTS HELD BY US OR UNDER OUR CONTROL
General
The primary documents held by the Department relate to the work papers in respect of various products and services. These documents include the records of movement and delivery of accountable articles like Registered Letters, Insured Letters, Insured Parcels, Money Orders, Speed Post, Value payable articles. The record of movement of mailbags is also available. All these records are available for a limited period of 6 months to 18 months depending on the product. It is not possible to retain records beyond the prescribed period due to administrative reasons and space limitations. These documents can be made available to public on request, especially in cases relating to accountable articles with acknowledgements where the acknowledgements have been misplaced and not received by the sender as required by him/her. The records relating to financial, savings bank and postal life insurance are also available in the post office and related administrative offices.
Specific
In
addition to the documents relating to operations mentioned above, the respective
offices have custody of the files dealt with by them in the discharge of their
functions. Other documents available with nodal branches are as follows:-
|
Name
of Section/ Division |
Documents
|
|
PF Section |
Files dealing with important policies relating to policy matter relating to paper, printing & supply of forms through Govt. of India Presses/Postal Printing Press, Bhubaneswar, Stamps & Seals manufactured by P S C I C S Ltd. Alligarh. |
|
UPE Section |
Files dealing with procurement of 4 types of bags on centralized basis policy matters relating to other decentralized items - uniform and ject items and stamp cancellation Materials Procurement. |
|
Corporate Planning Section |
v
Draft National Postal Policy and related documents/papers
v
Papers related to Expenditure Reforms Committee (ERC) and Manpower
Planning of the Department.
v
v
Economic Survey portion pertaining to DOP from 2002 to 2005.
v
Data/Information furnished to Economic Editors Conference from 2003 to
2005.
|
|
|
v
Approved Plan documents from 1st Plan to 10th
Plan.
v
Annual Plan Documents from 2002 to 2003 onwards up to 2005-06.
v
Material pertaining to DOP related to Standing Committee on Information
Technology from 1992 to 2004-05.
v
Communication/Interface with Planning Commission.
|
|
STT
Section |
v
Book Of Information and Annual Report
|
|
Integrated Finance Wing |
v
General Financial Rules/Delegation of Financial Rules prescribed by
Ministry of Finance.
v
Delegation of Financial Power to Secretary and Member of the Postal
Services Board. |
|
Vigilance Section |
v
Documents relating to investigation of complaints of corruption against
officers of the Department and documents relating to disciplinary cases
which are secret/confidential in nature. |
|
Planning Section |
v
Files dealing with important policies relating to
expansion/rationalization of the network.
v
Policies relating to provision of letterboxes fulfillment of Universal
Service Obligation.
v
Norms for opening of post offices/Punchayat Sanchar Seva Kendras.
v
Upgrading/Downgrading and closing of post offices.
v
Calculation of income-cost norms for post offices.
v
Action Take Note on recommendations of the Standing Committee of
Parliament.
v
Papers related with collaborations made for optimizing the network.
|
|
|
v
Papers relating to target allocations under annual plans and achievement
made by various circles in respect of expansion of postal network and
provision of infrastructural equipment to rural post office.
v
Reference received from circles with proposals for opening of post
offices or renaming of post offices.
|
|
Mails
Division |
v
MIS on Mail Operations
v
All
v
Standard Format for Notice Inviting Tender for carriage of mail by
Private transporter
v
Standard format for Notice Inviting Tender for carriage of Domestic Mail
by Private Airlines.
|
|
Establishment Section |
v
Time Factors for different items of work for deciding the establishment
requirements of each office with respect to all categories of staff.
v
Time factors for activities related to various services and operations
of the Department.
v
Norms for supply of postal franking machine for use in post offices.
v
Method for calculation of income and cost of post offices.
v
Standard of work for jobs in Departmental libraries.
v
Instructions for performance of various functions.
|
|
Philately Section |
v
Monthly statement of promotion and development of philately (Revenue
Statement)
v
Monthly statement with regard to opening of philatelic deposit account
(PDAs).
v
Monthly statement of fund utilization.
v
Monthly statement of stock position of postage stamps and stationery.
|
|
Public Grievances Section |
v
Citizens Charter
v
Compendium for redressal of public grievances.
v
List of computerised customer care centres
v
Quarterly statement of complaints
v
Statement on special drives
|
|
Welfare & Sports Section |
v
Financial Assistance in cases of death of Postal Employees/GDSs etc
v
Financial Assistance in case of death of Postal Employees /GDSs
etc. due to terrorist activity/ dacoits etc. while on duty.
v
Financial Assistance in case of death of Postal employees /GDSs etc.
while on duty due to accidents.
v
Financial Assistance in case of death of Postal Employees /GDSs etc. by
terrorists, robbers etc. while not on duty.
v
Financial Assistance in cases of natural calamities, Fire and floods
v
Financial Assistance in cases of prolonged and serious illness /major
Surgeries.
v
Financial assistance for regular employees/ GDSs suffering from TB.
v
Grant of Financial Assistance for Extra Ordinary Leave and Half Pay
Leave due to prolonged illness.
v
Financial assistance for purchase of Mechanical/ Motorized Tricycle for
orthopaedically handicapped employees
v
Grant of educational assistance to the children of Postal Employees.
v
Incentive for excellence in academic achievement for Xth & XIIth Class.
v
Scholarships for UPSC Examinations.
v
Scholarships for SC/ ST employees for Departmental Examination and
higher education.
v
Scholarship for development of individual personality.
|
|
|
v
Grant of Scholarships and transport charges to handicapped children of
Postal Employees
v
Financial assistance for Excursion Trips.
v
Financial assistance to the Central Postal Ladies
v
Organisation and its subordinate organizationsin the Circles
v
Financial Assistance to tailoring classes.
v
Holiday Homes
v
Financial assistance to Recreation Clubs.
v
Financial Assistance to Residents Welfare Associations.
v
Augmentation of Welfare Fund by voluntary contributions from the staff
v
Grant of financial assistance on compassionate grounds.
v
Facilities to Sportspersons prescribed by Department of Personnel and
Training |