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A STATEMENT OF THE CATEGORIES
OF DOCUMENTS HELD BY US OR UNDER OUR CONTROL
General
The
primary documents held by the Department relate to the work papers in respect
of various products and services. These
documents include the records of movement and delivery of accountable articles
like Registered Letters, Insured Letters, Insured Parcels, Money Orders, Speed
Post, Value payable articles. The record
of movement of mailbags is also available.
All these records are available for a limited period of 6 months to 18
months depending on the product. It is
not possible to retain records beyond the prescribed period due to
administrative reasons and space
limitations. These documents can be made available to public on request,
especially in cases relating to accountable articles with acknowledgements
where the acknowledgements have been misplaced and not received by the sender
as required by him/her. The records
relating to financial, savings bank and postal life insurance are also available
in the post office and related administrative offices.
Specific
In addition to the documents relating to operations
mentioned above, the respective offices have custody of the files dealt with by them in the discharge of their functions. Other documents available with nodal branches
are as follows:-
|
Name of Section/ Division |
Documents
|
|
Corporate
Planning Section |
v
Draft National
Postal Policy and related documents/papers
v
Papers related
to Expenditure Reforms Committee (ERC) and Manpower Planning of the
Department.
v
v
Economic
Survey portion pertaining to DOP from 2002 to 2005.
v
Data/Information
furnished to Economic Editors Conference
from 2003 to 2005.
|
|
|
v
Approved Plan
documents from 1st Plan to
10th Plan.
v
Annual Plan
Documents from 2002 to 2003 onwards up to 2005-06.
v
Material
pertaining to DOP related to Standing Committee on Information Technology
from 1992 to 2004-05.
v
Communication/Interface
with Planning Commission.
|
|
STT
Section |
v
Book Of
Information and Annual Report
|
|
Integrated
Finance Wing |
v
General
Financial Rules/Delegation of Financial Rules prescribed by Ministry of
Finance.
v
Delegation of
Financial Power to Secretary and Member of the Postal Services Board. |
|
Vigilance
Section |
v
Documents
relating to investigation of complaints of corruption against officers of the
Department and documents relating to disciplinary cases which are
secret/confidential in nature. |
|
Planning
Section |
v
Files dealing
with important policies relating to expansion/rationalization of the network.
v
Policies
relating to provision of letterboxes fulfillment of Universal Service
Obligation.
v
Norms for
opening of post offices/Punchayat Sanchar Seva Kendras.
v
Upgrading/Downgrading
and closing of post offices.
v
Calculation of
income-cost norms for post offices.
v
Action Take
Note on recommendations of the Standing Committee of Parliament.
v
Papers related
with collaborations made for optimizing the network.
|
|
|
v
Papers
relating to target allocations under annual plans and achievement made by
various circles in respect of expansion of postal network and provision of
infrastructural equipment to rural post office.
v
Reference
received from circles with proposals for opening of post offices or renaming
of post offices.
|
|
Mails
Division |
v
MIS on Mail
Operations
v
All
v
Standard
Format for Notice Inviting Tender for carriage of mail by Private transporter
v
Standard
format for Notice Inviting Tender for carriage of Domestic Mail by Private
Airlines.
|
|
Establishment
Section |
v
Time Factors
for different items of work for deciding the establishment requirements of
each office with respect to all categories of staff.
v
Time factors
for activities related to various services and operations of the Department.
v
Norms for
supply of postal franking machine for use in post offices.
v
Method for
calculation of income and cost of post offices.
v
Standard of
work for jobs in Departmental libraries.
v
Instructions
for performance of various functions.
|
|
Philately
Section |
v
Monthly
statement of promotion and development of philately (Revenue Statement)
v
Monthly
statement with regard to opening of philatelic deposit account (PDAs).
v
Monthly
statement of fund utilization.
v
Monthly
statement of stock position of postage stamps and stationery.
|
|
Public
Grievances Section |
v
Citizens Charter
v
Compendium for
redressal of public grievances.
v
List of
computerised customer care centres
v
Quarterly
statement of complaints
v
Statement on
special drives
|
|
Welfare
& Sports Section |
v
Financial
Assistance in cases of death of Postal Employees/GDSs etc
v
Financial
Assistance in case of death of Postal Employees /GDSs etc. due to terrorist activity/ dacoits
etc. while on duty.
v
Financial
Assistance in case of death of Postal employees /GDSs etc. while on duty due
to accidents.
v
Financial
Assistance in case of death of Postal Employees /GDSs etc. by terrorists,
robbers etc. while not on duty.
v
Financial
Assistance in cases of natural calamities, Fire and floods
v
Financial
Assistance in cases of prolonged and serious illness /major Surgeries.
v
Financial
assistance for regular employees/ GDSs suffering from TB.
v
Grant of Financial Assistance for Extra Ordinary Leave and Half Pay Leave due to
prolonged illness.
v
Financial
assistance for purchase of Mechanical/
Motorized Tricycle for orthopaedically handicapped employees
v
Grant of
educational assistance to the children of Postal Employees.
v
Incentive for
excellence in academic achievement for
Xth & XIIth Class.
v
Scholarships
for UPSC Examinations.
v
Scholarships
for SC/ ST employees for Departmental Examination and higher education.
v
Scholarship
for development of individual personality.
|
|
|
v
Grant of
Scholarships and transport charges to handicapped children of Postal
Employees
v
Financial assistance for Excursion Trips.
v
Financial
assistance to the Central Postal Ladies
v
Organisation
and its subordinate organizationsin the Circles
v
Financial
Assistance to tailoring classes.
v
Holiday Homes
v
Financial
assistance to Recreation Clubs.
v
Financial
Assistance to Residents Welfare Associations.
v
Augmentation of
Welfare Fund by voluntary contributions from the staff
v
Grant of
financial assistance on compassionate grounds.
v
Facilities to
Sportspersons prescribed by Department of Personnel and Training |