Guidelines:
(1) The address should include the following particulars and in that order:
- Name of the addressee.
- Number of the house and name if any.
- Flat or apartment number, floor number and block number, if any.
- Name of the street or road or the name of the place or locality.
- Name of the Post Office of delivery.
- Name of the province, State, Department, etc.
- The delivery zone number or the postal code number, if any.
- Name of the country.
The town and the country should be indicated in blockcapitals. All the particulars should be in Roman Letters with Arabic numerals setting them out on the right-hand side lengthwise. It is recommended that the town and the country be set according to the English names. If other letters and figures are used in the country of destination, it is recommended that the address is given also in these letters and figures. In addition, the address must be written on the envelope on the plain side which is not provided with the closing flap and in a rectangular area situated at least: 40 mm from the top edge of the envelope (tolerance 2 mm): 15 mm from the right hand edge: 15 mm from the bottom edge: And not more that 140 mm from the right-hand edge.
(2) In the case of the articles sent at reduced rate the indication "Printed Paper", "News Paper", "Small Packet", "Literature for the Blind" as the case may, should be made on the top of the address side.
(3) It is recommended that the word "Letter" may be indicated on the address side of letters which by reasons of their size or make up are likely to be mistaken for other (reduced rate) articles.
Specifications:
(4) On all items in envelopes, the sender's address, when it appears on the front, must be placed in the top left-hand corner; this position shall also be assigned to service indications or labels, if any, which may be located beneath the sender's address. The items shall be closed by completely stitching down the sealing flap of the envelope. In the case of standardized items [see clause 25(c)], on the address side on which the address shall be written in the direction of the length, a rectangular area 40 mm (-2mm) in depth from the upper edge and 74 mm in width from the right-hand edge shall be reserved for affixing the postage stamp or stamps and the cancellation impression. Inside this area the postage stamps or franking impression shall be applied in the top right-hand corner. No wording or extraneous matter whatsoever may appear:- - below the address, - to the left of the address, in or area of at least 15 mm wide and running from the first line of the address to the bottom edge of the item, - in an area 15 mm high starting from bottom edge of the item and 140 mm long starting right-hand edge of the item. This area may be partly identical with those defined above. Note: The following items shall not be considered at standardized: (a) Items which do not comply with the conditions stipulated in clauses 10(a)(vii), 11(d) and 25(c); (b) Folded cards; (c) Items closed by means of staples, metal eyelets or hook fastening; (d) Punched cards sent unenclosed (with an envelope); (e) Items whose envelopes are made of material which has fundamentally different physical properties from paper (except from the material used for making the panel of window envelopes); (f) Items containing articles causing protrusions; (g) Folded letters sent unclosed (with an envelope) which are not closed on all sides and which are not rigid enough for mechanical processing.
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(5) It is recommended that the addresses of the addressee and the sender may be shown inside the item and as far as possible on the contents or on a label made of a sturdy material attached to the contents.
(6) In all cases in which the item is under wrapper, the addressees address should be written on it except for article sent in accordance with the provisions of clause 9.
(7) Registered items addressed to Post Box Nos. In many countries Registered letters addressed to Post Box Numbers are not delivered (as in the case of inland post in India). However, since such articles are delivered in some countries, the Indian Post Office will not refuse to accept Registered article to a foreign country addressed to a Post Box Number without other particulars. The acceptance of registered letters addressed to Post Box Numbers in on the distinct understanding that the Indian Post Office will not be responsible for the manner of their delivery in foreign country or for their non-delivery and return. Senders are advised to make sure of the procedure adopted in the country of destination before booking such articles.
(8) No article should have the whole or part of the address side marked off into several divisions intended to provide for successive addresses.
Last Update date: 29-04-2024